Position Summary
The Plant Administrator is responsible for providing administrative, clerical, and coordination support to ensure the efficient operation of a pea protein processing facility. This role supports plant operations, maintenance, production, safety, quality assurance, human resources, and inventory control.
Key Responsibilities
Administrative Support
- Provide day-to-day administrative support to plant management and supervisors.
- Maintain plant records, files, and documentation in accordance with company policies and regulatory requirements.
- Prepare reports.
- Manage incoming communications, and office supplies.
Production and Operations Support
- Enter and maintain production data, inventory records, and operational reports.
- Assist with preparation of daily, weekly, and monthly production summaries.
- Support coordination between operations, maintenance, quality, and logistics teams.
Human Resources Administration
- Assist with onboarding and orientation of new employees.
- Support scheduling, vacation tracking, and timekeeping processes.
- Assist with employee communications and engagement initiatives.
Safety and Quality Support
- Maintain safety documentation, incident reports, training records, and audit files.
- Assist in coordinating safety meetings and regulatory inspections.
- Support quality assurance documentation, certifications, and compliance requirements.
Purchasing and Inventory Administration
- Create and process purchase requisitions and purchase orders.
- Coordinate deliveries and maintain vendor information.
- Track office, and operational supply inventories.
- Assist with inventory reconciliations and recordkeeping.
Qualifications
- Diploma or certificate in Business Administration, Office Administration, Accounting, or a related field, preferred but not required.
- Minimum 2–5 years of administrative experience in a manufacturing, agricultural processing, food processing, or industrial environment preferred.
- Experience with Microsoft Office Suite (Excel, Word, Outlook, Teams).
- Experience with ERP systems, payroll systems, or maintenance management software is considered an asset.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities in a fast-paced manufacturing environment.
Knowledge, Skills, and Abilities
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and professionalism.
- Knowledge of workplace health and safety requirements.
- Problem-solving and decision-making abilities.
- Ability to work independently and collaboratively with cross-functional teams.
- Strong data entry and record management skills.
Working Conditions
- Primarily office-based within a pea protein processing facility.
- Regular interaction with production, maintenance, quality, and logistics personnel.
- Occasional requirement to enter production areas, following all plant safety and hygiene requirements.
- May require flexibility during production outages, audits, or special projects.
Preferred Experience
- Food processing, agricultural processing, grain handling, pulse processing, pea protein manufacturing, or related industrial operations.
- Familiarity with HACCP, GMP, food safety programs, and Saskatchewan workplace safety regulations.
- Experience supporting a 24/7 operating facility.
Key Success Factors: Organization, accuracy, initiative, communication, adaptability, and the ability to support a safe and efficient manufacturing operation.
No phone calls please.
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- On-site parking
- Paid time off
Work Location: In person
