Executive Assistant – Signature Communities
At SigNature Communities endless improvement is simply in our nature. It’s a part of everything we do. It’s this philosophy that keeps us dreaming, exploring and learning. We strive to improve all we do, at every touch point. Yes, we constantly improve our materials. Yes, our designs are always innovative. But for us, it goes even deeper. We constantly push ourselves, and our partners to be better every day, and on every project.
Job Summary:
We are currently seeking an Executive Assistant to provide maternity leave coverage. This is a 1-year contract position.
Reporting to and working closely with the President, SigNature Communities and Neighbourhood Better Living, this role is responsible for a range of responsibilities aimed at ensuring the smooth operation and efficient execution of our daily operations. This role appeals to a strong multi-tasker with a high attention to detail and strong service orientation who seeks to improve every day not only for their own role but also for everyone else around them.
Location: 45 Rodinea Rd, Suite B, Maple, ON L6A 1R3
Work Hours: 8 am- 5 Pm
Annual salary: $70,000- $80,000 (Based on qualifications, experience and relevant skills)
Essential Duties & Responsibilities:
- Directly supporting the President, SigNature Communities and Neighbourhood Better Living, completing administrative services as required.
- Attend internal management meetings including preparation of agendas and meeting minutes, action items for follow-up, etc. as required
- Organize internal and external meetings and events as requested by the SigNature VP, including reservations, catering, memorabilia, etc.
- Provided administrative support for ongoing real estate development projects, including tracking contractual deadlines with trades, updating project documentation, and liaising with project team members and external stakeholders as required.
- Support market research activities including identification of opportunities, competitor monitoring, materials and collateral development in partnership with external third party vendors and providers.
- As required, assisting the Operations team in responding to client, partner and external stakeholder (e.g. Tarion warranty, legal, etc.) inquiries and/or questions.
- Assisting with various administrative tasks, such as expense processing, organization of presentations and business development materials.
- Event planning and organization, including business development (broker events, product launches, charitable events), staff functions and other business-related activities.
- Prepare and collected due diligence documentation required by investors, brokers, government officials and agencies or other external parties and/or follow-up on outstanding documentation, as required.
- Maintain an organized filing system of paper and electronic documents, project files and other required documents.
Requirements:
- Post-Secondary Education – Diploma or Degree in Business, Commerce, Accounting, Finance or other related discipline is an asset
- Prior experience working in land or residential development in a supporting role
- Organized and outgoing with a strong, “can do” attitude regardless of the task or need.
- Advanced skills in Microsoft Word, Excel and PowerPoint.
- Proficient in the English language (written and oral) with strong inter-personal and communication skills
- Strong planning and organizational skills with the ability to multi-task and prioritize
- Ability to meet and adhere to deadlines and work under strict time constraints
- Be self-motivated and driven
- Maintain a strong bias to supporting a tight-knit, team environment
Benefits:
- Annual Bonus Program
- Company-Paid Benefits
- Extended Health Care
- Dental Care
- Vision Care
- Disability Insurance
- Vacation & Personal Days, plus Paid Holiday Shutdown
- Employee Assistance Program (EAP)
- Life Insurance
- Wellness Programs
- Free On-site Parking
AODA:
SigNature Communities is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.
Pay: $70,000.00-$80,000.00 per year
Ability to commute/relocate:
- Maple, ON L6A 1R3: reliably commute or plan to relocate before starting work (required)
Work Location: In person
