Job Overview
We are seeking a highly organized and proactive Commercial Property Manager / Executive Assistant to support our property management team. This role involves managing administrative tasks, coordinating property operations, and maintaining excellent relationships with tenants and vendors. The ideal candidate will possess strong office experience, excellent communication skills, and familiarity with property management software such as Yardi. This position offers an opportunity to work in a dynamic environment where attention to detail and customer service are paramount.
Duties
- Manage day-to-day administrative functions including data entry, filing, and document management
- Assist with property leasing activities, including tenant correspondence and lease documentation
- Coordinate maintenance requests using CMMS systems and follow up on service completion
- Support property inspections and prepare reports for management review
- Handle phone inquiries with professional phone etiquette, providing exceptional customer service
- Maintain accurate records of rent payments, vendor contacts, and tenant information
- Assist in negotiations with vendors and tenants to ensure favorable terms
- Schedule appointments, meetings, and property showings for the management team
- Develop and maintain positive relationships with tenants, vendors, and stakeholders
- Support sales efforts by preparing marketing materials and tracking leads
Skills
- Proficiency in Yardi or similar property management software
- Strong office experience with data entry, filing, and administrative tasks
- Excellent customer service skills with professional phone etiquette
- Knowledge of property management operations and CMMS systems
- Effective negotiation skills to facilitate vendor agreements and lease terms
- Experience in sales or customer relationship management is a plus
- Ability to handle multiple priorities efficiently in a fast-paced environment
- Strong organizational skills with attention to detail
- Ability to communicate clearly both verbally and in writing
- Prior experience in office administration or executive support roles is preferred
Pay: $50,000.00 per year
Work Location: In person
