Overview
We are seeking a detail-oriented and highly organized Administrator to join our team. The ideal candidate will provide essential administrative support across various departments, ensuring smooth office operations. This role requires strong computer skills, excellent communication abilities, and experience in clerical and customer service functions. The Administrator will be responsible for managing data entry, filing, scheduling, and front desk duties in a professional environment.
Duties
- Manage and maintain accurate records through data entry and filing systems
- Handle multi-line phone systems, answer inquiries, and direct calls appropriately
- Provide exceptional customer service to clients and visitors at the front desk
- Schedule appointments, meetings, and coordinate calendars using Microsoft Office and Google Workspace tools
- Assist with bookkeeping tasks using QuickBooks and other accounting software
- Prepare documents with proofreading and editing to ensure accuracy
- Support office operations by managing correspondence, emails, and administrative tasks
- Maintain organization of office supplies and equipment
- Provide support for medical or dental office procedures if applicable, including patient check-in and scheduling (if relevant)
- Ensure efficient communication between departments and external contacts
Qualifications
- Proven experience in an administrative or clerical role with familiarity in office management functions
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or similar bookkeeping software preferred
- Strong computer skills including data entry, document formatting, and file management
- Excellent organizational skills with the ability to prioritize tasks effectively
- Exceptional phone etiquette and customer service skills
- Ability to handle multiple tasks simultaneously in a fast-paced environment
- Attention to detail for proofreading and maintaining accurate records
- Previous experience in medical or dental office settings is a plus
- Knowledge of front desk operations, multi-line phone systems, and filing procedures is desirable
This position offers an engaging work environment where organizational skills are valued and professional growth is encouraged.
Pay: $22.50-$35.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Work Location: In person
