We are looking for an Accounts Payable Clerk to join a hospitality organization in Etobicoke, Ontario on a Long-term Contract assignment. This position supports daily financial operations by managing invoice intake, matching documentation, and ensuring payments are processed accurately and on schedule. The role also contributes to vendor coordination, inventory-related support, and month-end activities in a fast-paced environment.
Responsibilities:
- Review incoming invoices, confirm supporting details, and assign the correct general ledger coding before processing
- Match purchase orders, invoices, and related records to help maintain accurate accounts payable documentation
- Follow up internally to secure required approvals and signatures so payments can be released on time
- Communicate with vendors and banking contacts to resolve payment questions, outstanding items, and account discrepancies
- Prepare payment batches and assist with cheque runs and other scheduled disbursements
- Enter financial data with a high level of accuracy while keeping payable records current and organized
- Support inventory count activities and reconcile related information against financial records as needed
- Contribute to month-end close tasks, including account reconciliation and review of outstanding payables
- Experience working in an accounts payable role with responsibility for high-volume invoice processing
- Strong understanding of invoice coding, purchase order matching, and payment administration
- Proven ability to perform account reconciliations and investigate discrepancies efficiently
- Proficiency with Microsoft Excel for tracking, reviewing, and organizing financial data
- Hands-on experience with Sage 300 or a comparable accounting system
- Strong data entry skills with careful attention to accuracy and deadlines
- Ability to communicate professionally with vendors and internal stakeholders
- Comfortable working in a fast-moving environment while managing multiple priorities
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