Oral Surgery Office Administrative Assistant
Greenway Surgical – Kerrisdale, Vancouver, BC
Position Type: Full-time (4–5 days per week) | Fixed-term contract (approximately 12–18 months)
Pay: CA$25.00 – CA$35.00 per hour, commensurate with experience
Start Date: As soon as possible
About Us
Greenway Surgical is a boutique Oral and Maxillofacial Surgery specialty office located in the heart of Kerrisdale. Our state-of-the-art practice provides the full spectrum of ambulatory oral surgery services — from extractions to complex reconstructive procedures — in a modern, spa-like environment.
Our mission is to deliver exceptional, patient-centered care through a combination of advanced technology, clinical excellence, and a calm, compassionate atmosphere. We pride ourselves on maintaining a collegial, enjoyable, and supportive workplace, where each team member plays a key role in shaping an outstanding patient experience.
About the Role
We are seeking an Administrative Assistant to cover a maternity leave on our dedicated surgical team. This is a fixed-term contract of approximately 12–18 months and represents an excellent opportunity to gain specialized oral surgery experience in a high-caliber private practice. Depending on practice needs, there is potential for the role to become permanent.
The ideal candidate is organized, personable, and motivated to learn — someone who thrives in a dynamic environment and takes pride in delivering attentive, efficient service to patients and colleagues alike.
This position involves front-desk administration, patient coordination, scheduling, and assisting with the day-to-day operations of a busy surgical office.
Key Responsibilities
- Greet and check-in patients, ensuring a warm and professional first impression.
- Manage phone calls, emails, and patient inquiries efficiently and courteously.
- Coordinate appointments, surgical bookings, and follow-up visits.
- Maintain accurate patient records and handle confidential information with care.
- Support the surgical team with administrative tasks as needed.
- Assist with billing, insurance claims, and documentation.
- Ensure the office operates smoothly and patients feel cared for throughout their visit.
About You
- Prior dental or oral surgery office experience is required.
- Comfortable with dental practice management software (e.g., Open Dental); able to learn new systems quickly.
- Strong computer and data entry skills.
- Professional, compassionate, and service-oriented personality.
- Excellent communication and interpersonal skills.
- Enjoy working in a small, collaborative team environment.
- Able to stay organized and calm in a fast-paced clinical setting.
- Adaptable, eager to learn, and receptive to feedback.
- Genuinely interested in medical and surgical care, with a desire to understand oral and maxillofacial procedures.
- Aligned with the practice's mission of combining clinical excellence with patient comfort.
Additional Details
- Hours: 8-hour shifts, 4–5 days per week
- Contract Duration: Approximately 12–18 months (maternity leave coverage), with potential to become permanent
- Compensation: CA$25.00 – CA$35.00 per hour, commensurate with experience; includes training and development opportunities
Benefits
How to Apply
Please submit your resume and cover letter outlining your interest in this position and relevant experience.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Job Type: Full-time
Pay: $25.00-$35.00 per hour
Benefits:
Experience:
- Dental Office Administrative work: 1 year (required)
Work Location: In person
