Overview
We are seeking a highly organized and professional Office Administrator/Receptionist to join our team. This role is essential in maintaining smooth office operations, providing excellent customer service, and supporting administrative functions. The ideal candidate will have strong computer skills, experience with office management, and a friendly demeanor to greet visitors and handle multi-line phone systems efficiently. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.
Responsibilities
- Greet visitors and clients warmly at the front desk, providing exceptional customer service
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems, both electronic and paper-based
- Schedule appointments and coordinate calendars for staff members
- Handle administrative tasks such as proofreading documents, managing correspondence, and preparing reports
- Assist with bookkeeping and basic bookkeeping duties using QuickBooks or similar software
- Ensure the reception area remains tidy and professional at all times
- Provide support for administrative projects as needed
Requirements
- Proven experience in an office setting, including clerical or administrative roles
- Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and computer skills
- Experience with QuickBooks or similar bookkeeping software preferred
- Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
- Ability to handle multi-line phone systems with professional phone etiquette
- Previous experience in customer service or front desk roles, especially in medical or dental offices is a plus
- Strong typing skills with the ability to manage multiple tasks efficiently
- Demonstrated organizational skills with the ability to prioritize tasks effectively
- Reliable work ethic with a friendly attitude and excellent communication skills
Pay: $25.00-$30.00 per hour
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
