Fleet Administrator
Location: Markham Head Office (In-Person)
Are you a proactive professional who thrives on keeping a mobile workforce moving? Do you have a "mission control" mindset and a passion for ensuring every vehicle, permit, and piece of data is accounted for? Are you looking for a central role in a fast-paced operations environment where your coordination skills directly impact the success of a national award-winning team?
If so, Smith and Long is looking for YOU to join us as our new Fleet Administrator!
Who We Are
Recognized as a 2025 winner of Canada’s Best Managed Companies program—sponsored by Deloitte Private, CIBC, EDC, The Globe and Mail, and TMX Group—Smith and Long is the fastest-growing, large-scale, multi-trade company in the Canadian market.
We are not just about trades; we are about making a difference. With an internal culture much like a software start-up, we are dedicated to being GAME-CHANGERs—changing the way our industry works through new people, ideas, and innovations. Our specialized division,
The Role: Fleet Administrator
In this essential role, you will be the backbone of our fleet operations in Markham. You will manage the full lifecycle of our vehicles—from procurement and licensing to maintenance and disposal. Your diligence ensures our drivers stay safe, our costs stay low, and our documentation remains audit-ready and compliant.
Key Duties and Responsibilities:
- Driver Support: Provide top-tier customer service to drivers regarding vehicle issues, maintenance, licensing, and general inquiries.
- Maintenance Coordination: Minimize downtime by proactively scheduling preventive maintenance and coordinating necessary repairs.
- Data Integrity: Maintain accurate data within the fleet portal and Acumatica (tracking fuel, 407 tolls, maintenance, and mileage).
- Compliance & Licensing: Manage vehicle licensing, plate renewals, permit stickers, and critical CVOR documentation.
- Cost Management: Actively monitor fleet costs to identify potential savings in fuel, tolls, and repair expenditures.
- Lifecycle Management: Oversee the ordering of new vehicles and coordinate the disposal of end-of-life units.
- Reporting: Keep fleet inventory, documents, and operational reports meticulously up to date.
What You Bring to the Table:
- Professional Background: 1–3 years of experience in fleet, logistics, or a high-volume administrative support role.
- Tech Savvy: 1+ years of experience with IoT and tracking systems (e.g., Fleet Freedom, Samsara).
- Data Mastery: High attention to detail with strong data accuracy skills. Skilled in Excel and able to manage competing priorities.
- Communication: Strong verbal and written communication skills with a customer-service-first orientation.
- Asset: Previous experience with Acumatica or specialized fleet management systems is considered a significant asset.
Our Human Touch: At Smith and Long, we believe great talent deserves a real look. We don’t use AI bots to screen your resume—our actual team reviews every application to find the best human for the job.
Salary Range: $55,000 – $60,000 Annually
To apply for this position, please send your resume to: drom
Job Types: Full-time, Permanent
Pay: $55,000.00-$65,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Work Location: In person
