Overview
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. This role is essential for maintaining accurate financial records, processing vendor invoices, and ensuring timely payments. The ideal candidate will have experience with various accounting software and possess strong data entry and analysis skills.
This position offers an opportunity to work in a dynamic environment where attention to detail and efficiency are valued.
Possibility of a full or part time position, depending on the candidate.
Compensation
- Hourly Wage with opportunity for overtime
- Health and Dental Benefits Plan
- Flex Health Spending Account
- Option for full time or part time
- Monday - Friday Schedule
Responsibilities
- Process vendor invoices accurately and in a timely manner.
- Verify invoices for appropriate approvals, coding, supporting documentation, and compliance with company policies.
- Match purchase orders, receiving documents, packing slips, and invoices where applicable.
- Enter invoices into the Quickbooks accounting system with a high degree of accuracy.
- Investigate and resolve invoice discrepancies, pricing issues, duplicate payments, and unmatched documentation.
- Prepare and process semi-monthly payment runs, including cheques, electronic funds transfers (EFT), and other approved payment methods.
- Reconcile vendor statements and resolve outstanding balances.
- Respond to vendor inquiries regarding payment status, invoice discrepancies, and account balances in a professional and timely manner.
- Maintain accurate vendor records, including banking information, tax documentation, and contact details.
- Ensure invoices are processed within payment terms to maximize discounts and avoid late payment penalties.
- Assist with credit card reconciliations and employee expense reimbursements.
- Maintain organized electronic and physical filing systems for accounts payable documentation.
- Assist with audit requests by providing supporting documentation and reconciliations.
- Generate accounts payable reports as requested by management.
- Communicate regularly with project managers, department managers, and field personnel regarding invoice approvals and coding.
- Identify opportunities to improve accounts payable processes and efficiencies.
- Maintain confidentiality of financial information at all times.
- Provide backup support for other accounting and administrative functions as required
REQUIREMENTS OF THIS POSITION
- Certificate or diploma in Accounting, Business Administration, or a related field is considered an asset.
- Minimum 2 years of accounts payable or accounting experience.
- Experience in the construction industry is considered an asset.
- Strong understanding of accounting principles and accounts payable processes.
- Experience working with accounting software – Quickbooks Desktop would be an asset
- Ability to manage multiple priorities while meeting deadlines.
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication skills.
- Strong problem-solving and analytical abilities.
- Ability to work independently while contributing positively to a collaborative team environment.
Pay: $30.00-$35.00 per hour
Work Location: In person
