We are seeking a highly organized, detail-oriented, and proactive Office Administrator to take ownership of our daily operational needs and serve as a pivotal support for our growing team. This position offers an excellent opportunity for a motivated professional to contribute to a dynamic organization that values creativity, efficiency, and collaboration. This role requires on-site work at our office in Dieppe, NB, Monday to Friday 8:30AM to 4:30PM.
Responsibilities of the Office Administrator:
- Oversee and manage all daily administrative operations, including scheduling appointments, maintaining office supplies, and ensuring efficient workflows across departments.
- Serve as the primary point of contact for internal and external communications, handling phone inquiries, email correspondence, and fostering smooth interactions with clients, vendors, and team members.
- Provide executive support to senior leadership by managing calendars, preparing detailed reports, and coordinating travel arrangements.
- Coordinate and manage office events, meetings, and company-wide activities, ensuring a seamless execution of logistics.
- Handle inventory management by monitoring stock levels, placing orders, and maintaining a well-organized supply system to support ongoing operations.
- Maintain a structured and professional office environment, managing filing systems, ensuring equipment maintenance, and upholding adherence to company policies and procedures.
- Collaborate with the finance team to process invoices, monitor expenses, and maintain accurate billing and financial records.
- Facilitate the onboarding process for new employees, ensuring they are equipped with all necessary tools and resources to succeed from day one.
Qualifications of the Office Administrator:
- 2 years of professional experience in office administration or a similar capacity.
- Demonstrated ability to manage multiple priorities while maintaining precision and attention to detail.
- Excellent communication skills, both verbal and written, with a professional demeanor.
- Proficiency in Microsoft Office Suite and Google Workspace, with the ability to quickly adapt to new systems and tools.
- Strong organizational skills and familiarity with inventory management processes.
- A proactive mindset with a proven track record of problem-solving and improving operational efficiencies.
- Self-motivation, reliability, and the ability to thrive in a fast-paced, dynamic work environment.
If you are a dedicated professional with exceptional organizational skills and a passion for supporting a fast-paced, innovative team, we invite you to apply.
Pay: $18.00-$22.00 per hour
Work Location: In person
