Northern Wildflowers is a fast-growing company committed to empowering our customers to create and restore wildlife habitats and outdoor spaces that spark joy. With roots in Sudbury, ON, we specialize in native seeds, vegetable seeds, and innovative product lines that prioritize biodiversity and sustainability. We are seeking a highly organized and adaptable Admin & Sales Associate to join our growing team. This dynamic role will support a broad range of activities across the business, including retailer and customer support, sales coordination, tradeshow logistics, bookkeeping and administrative assistance, and day-to-day operational support.
This position is ideal for someone who enjoys working in a high-productivity, entrepreneurial environment and is excited to contribute to a mission-driven Canadian company focused on restoration, biodiversity, and sustainable agriculture. Candidates with backgrounds in administration, business, bookkeeping, consumer packaged goods (CPG), food or beverage brands, logistics, wholesale coordination, retail operations, or sales support are encouraged to apply. If you are a proactive and detail-oriented professional who enjoys balancing customer-facing work with operational coordination, we would love to hear from you.
Key Responsibilities:
Sales & Retailer Support
- Supporting retailer onboarding and communication
- Assisting with wholesale order coordination and follow-up
- Supporting B2B sales initiatives and customer relationships
- Preparing quotes, invoices, and sales documents
- Assisting with retailer merchandising and program coordination
Tradeshow & Event Support
- Assisting with planning and logistics for conferences, trade shows, and events
- Coordinating promotional materials, inventory, and shipping
- Attending events and supporting booth setup as needed
Logistics & Operations
- Assisting with shipping coordination and inventory organization
- Supporting order fulfillment and operational workflows
- Coordinating incoming and outgoing materials and supplies
- Assisting with internal systems and process improvement
Administrative & Financial Support
- Supporting bookkeeping and financial record organization
- Payroll administration and employee records
- Preparation and submission of government remittances and filings
- Preparing invoices, purchase orders, and supporting sales administration
- Assisting with accounts receivable and payment follow-up
- Supporting data entry, record management, and internal reporting
- Coordinating internal scheduling and operational tasks
- Supporting general office administration
- Assisting with maintaining organized digital and physical filing systems
Qualifications and Assets
- Degree or diploma in business administration, accounting/bookkeeping, sales, logistics, retail operations, marketing, or a related field would be considered an asset, but not a requirement.
- 3 or more year’s experience in administration, bookkeeping, payroll support, logistics coordination, wholesale operations, customer service, retail support, or sales coordination.
- Experience working in a small business, entrepreneurial, agricultural, consumer packaged goods (CPG), or retail environment is considered an asset.
- French/ English bilingualism considered an asset.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Comfortable managing multiple projects and priorities in a high-productivity environment. • Proficiency with Microsoft Office, Excel and email platform.
- Experience with QuickBooks, Shopify, inventory systems, payroll systems, or CRM platforms is considered an asset.
- Outgoing and professional with strong relationship-building skills.
- Ability to work both independently and collaboratively within a growing team.
- Valid driver’s license and ability to travel independently to trade shows or conferences in Southern Ontario and other parts of Canada.
Compensation
- Hourly wage: ranging from $22-$30/ hr. contingent on experience.
- Additional Benefits: a supportive company culture that prioritizes work-life balance, offers opportunities for professional growth, and will allow you to make a meaningful impact in an exciting sector.
Application Process
Quoting the job title, please submit your resume and a cover letter detailing your relevant experience to Applications will be reviewed on a rolling basis until a suitable candidate is found. The ideal start date is July 2026. Candidates must be legally eligible to work in Canada at the time of application.
Term: start date is as soon as possible. This is a one-year contract position with the intention to transition into a permanent role for a successful candidate.
Pay: $22.00-$30.00 per hour
Benefits:
- Casual dress
- On-site parking
Work Location: In person
