Job Title: Payroll and Benefits Administrator
Status: Full-Time
Program: Administration (1000)
Location: Brampton
Hourly Rate: $29.95 – $31.78
Hours: 40 Hours weekly
Schedule: Monday- Friday (9am to 5pm)
EFry Hope and Help provides trauma-informed, inclusive and gender-responsive programs and services to support women and girls at risk or involved in the legal system in building stable lives.
We are recruiting a Payroll & Benefits Administrator – Administration (1000). Reporting to the Comptroller and/or Finance Coordinator, this role is responsible for processing full-cycle payroll, administering group employee benefits, managing time and attendance systems, ensuring compliance with legislation, and acting as liaison for payroll and benefits inquiries.
KEY RESPONSIBILITIES:
- Manage and process semi-monthly payroll system which includes verifying new employee set-up, changes to employment status, and producing standard payroll reports following each cycle.
- Process employee time and attendance data to payroll and reconcile variances through Dayforce system.
- Maintains vacation and sick time records.
- Prepare submissions and complete monthly remittances and reconciliations including general ledger accounts for source deductions and employee benefits.
- Prepare monthly payroll journal entries.
- Ensuring payroll records are kept up to date.
- Provide timely responses to employees regarding pay and benefit inquiries.
- Provide training for new hires to ensure full utilization of Dayforce - payroll and time management system.
- Maintain a strong working knowledge and ensuring compliance with all policies, procedures, legislation, standards, and regulations.
- Responsible for reconciliation of all benefits and deductions, preparing audits and reports as requested.
- Ensure remittances for government deductions and third-party deductions are paid.
- Balance payroll register at year-end for preparation and production of T4’s/T4A’s.
- Prepare periodic reports and remittances for WSIB.
- Communicate with and provide information and specified reports to outside organizations such as Canada Revenue Agency, Employment Insurance, Statistics Canada and among others.
- Compiles statistical reports, statements and summaries related to pay and benefit accounts such as vacation entitlement, sick leave and overtime banks.
- Collaborate with other Finance and HR Department personnel.
- Ensures compliance with laws and regulations including payroll, taxes, benefits and pension plans.
- Performs other related duties as required.
QUALIFICATIONS:
- A diploma in Payroll Administration or the equivalent combination of education and experience totaling three (3) years is required for this position.
- Demonstrated understanding and knowledge of payroll regulations and employment legislation and basic accounting.
- Computer proficient with demonstrated skills in MS Office Suite including Excel, Outlook, and Word.
- Demonstrated high level interpersonal skills in handling sensitive and confidential information and documentation.
- Understanding of provincial and federal payroll, tax and benefits regulation.
- Strong attention to detail, organizational skills, and ability to meet deadlines.
- Experience in Dayforce is considered a strong asset.
- Payroll Compliance Practitioner (PCP) designation is preferred.
MANDATORY JOB REQUIREMENTS:
- Satisfactory Criminal Record Review (Vulnerable Sector Check).
- Evidence of a Tuberculosis Test in compliance with the TB Control Program.
EFry Hope and Healing for Women is an equal opportunity employer and is committed to building a diverse workforce representative of those we serve. We strongly encourage applicants that represent those we serve and welcome applicants with non-traditional educational backgrounds and field experience. We are committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants to self-identify if they wish to do so.
This position is for an existing vacancy. The use of AI would not be used in screening applications.
We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.
Pay: $29.95-$31.78 per hour
Benefits:
- Casual dress
- Company pension
- Dental care
- Extended health care
- Paid time off
- Vision care
Work Location: In person
