Overview
We are seeking a detail-oriented and organized Administrative Assistant to support our office operations. This role is vital in ensuring smooth daily functions, providing exceptional customer service, and maintaining accurate records. The ideal candidate will have strong office experience, excellent communication skills, and proficiency in various software tools. This position offers an opportunity to work in a professional environment where organizational skills and attention to detail are highly valued.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain filing systems, both electronic and paper-based, ensuring documents are organized and easily accessible
- Provide customer support through phone etiquette, email correspondence, and in-person interactions
- Support administrative tasks such as proofreading documents, scheduling appointments, and managing calendars
- Handle clerical duties including copying, scanning, faxing, and organizing office supplies
Requirements
- Proven experience in an administrative or clerical role with familiarity in office procedures
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Strong typing skills with attention to detail for proofreading and data entry tasks
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Exceptional customer service skills with professional phone etiquette and communication abilities
- Experience working with multi-line phone systems and front desk operations preferred
- Knowledge of medical or dental office procedures is a plus but not required
- Ability to handle confidential information discreetly and maintain a high level of professionalism
- Prior experience with bookkeeping or financial recordkeeping is advantageous
- Strong computer skills with the ability to adapt to new software applications as needed
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Work Location: In person
