Provides a wide range of administrative support, including secretarial services, for Science, the department and its students.
MAJOR DUTIES & RESPONSIBILITIES
- Provides administrative support by organizing and coordinating workflow, determining priorities and problem solving in order to meet the needs and requirements of assigned area; resolves day-to-day issues, handles sensitive and confidential material.
- Performs secretarial duties which include word processing a variety of documents such as correspondence, web pages, contracts, surveys, evaluation reports, exams and schedules, hiring memos; including taking of minutes.
- Provides receptionist services and handles all Program and Faculty related inquiries. Collects, sorts and distributes mail and may open mail for designated department.
- Sets up and maintains all filing systems, records and office supplies inventory; maintains, troubleshoots and reports malfunctioning office equipment.
- Liaises with internal and external contacts regarding program requirements.
- Informs and advises both incoming and ongoing students of any missing documentation. Manage and enter student data, and file and generate reports.
- Assesses student transcripts for program requirements: assesses and monitors student's records and notifies the Chair/Program Coordinator of any deficiencies associated with promotion and graduation.
- Prepares and maintains mail out learning manuals/learning guides/exams/ Information Guide/admissions packages.
- May arrange meetings, locate and assemble background information, book physical facilities and equipment for meetings and may assist in arranging events.
REPORTS TO
Manager of Operations, Faculty of Science
