Overview
The Township of <LOCATION> is seeking a highly organized and professional Municipal Clerk to oversee administrative functions, maintain official records, and facilitate communication between government officials and the public. The ideal candidate will possess strong leadership and organizational skills, along with proficiency in various computer applications. This role is essential in ensuring the smooth operation of township activities, compliance with legal requirements, and effective public service delivery.
Responsibilities
- Manage and maintain official township records, documents, and files using advanced records management systems.
- Prepare, review, and distribute official notices, agendas, minutes, and reports for township meetings.
- Coordinate and facilitate township elections in accordance with legal standards and timelines.
- Provide exceptional customer service to residents, businesses, and government officials through in-person interactions and written communication.
- Oversee procurement processes, including bidding procedures and vendor negotiations.
- Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint for document creation, data analysis, presentations, and communication.
- Develop and implement project management plans using tools such as Microsoft Project or equivalent software to ensure timely completion of initiatives.
- Conduct analysis on administrative processes to improve efficiency and effectiveness.
- Lead or participate in special projects related to community development or administrative improvements.
- Supervise administrative staff or interns as needed, providing leadership and guidance on daily operations.
Requirements
- Proven experience in administrative roles within municipal government or similar organizations.
- Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), Microsoft Access, SharePoint, and database management.
- Excellent written and verbal communication skills in English; bilingual abilities in French are highly desirable.
- Demonstrated organizational skills with the ability to manage multiple priorities effectively.
- Knowledge of records management practices, filing systems, procurement procedures, and legal compliance related to municipal operations.
- Experience with project management tools such as Microsoft Project or similar platforms.
- Exceptional customer service skills with a professional demeanor when interacting with residents and officials.
- Strong analysis skills to evaluate administrative processes for continuous improvement.
- Leadership qualities with the ability to coordinate teams or supervise staff efficiently.
- Familiarity with Windows operating systems and general computer skills necessary for daily operations. This position offers an opportunity to serve the community by ensuring efficient governance through effective administrative management while working in a dynamic municipal environment committed to transparency and excellence in public service.
Pay: $17.86-$30.54 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Work Location: In person
