Established in 1952, FELLFAB® is a privately held Canadian company that engineers and manufactures innovative products from technical and specialized textiles. We are more than a manufacturer of specialized textile products. We are an engineering company dedicated to working with our customers. We believe in establishing long-term relationships based on providing purpose-built solutions.
FELLFAB® is seeking a Finance and Administrative Coordinator to provide administrative, customer service, and accounting support to the Finance Department and broader organization.
Reporting to finance, this role serves as the first point of contact for visitors and incoming communications while supporting key finance functions including Accounts Payable, Accounts Receivable, payroll administration, purchasing, and general office operations.
The successful candidate will be highly organized, detail-oriented, and customer-focused, with the ability to manage multiple priorities in a fast-paced environment. This position offers an excellent opportunity to develop accounting and finance skills while contributing to overall operational efficiency.
Key Responsibilities
Finance Support
- Assist with accounts payable processing, including invoice collection, coding verification, and document management
- Support vendor onboarding and maintenance of vendor records
- Process employee expense reports and corporate credit card reconciliations
- Assist with purchase order administration and tracking
- Maintain finance-related files, records, and documentation
- Support month-end and year-end close activities through data collection and administrative tasks
- Assist with audit preparation and document retrieval
- Provide back-up support to Accounts Payable, Accounts Receivable, and Payroll functions
Administrative Support
- Serve as the first point of contact for visitors, customers, vendors, and incoming calls
- Manage visitor sign-in procedures and meeting coordination
- Handle mail, courier, and shipping activities
- Maintain office supply inventory and coordinate purchasing
- Schedule meetings, prepare agendas, and support company events
- Perform document preparation, filing, scanning, and records management
- Coordinate facility-related requests and service providers
Operational Support
- Maintain company forms, templates, and administrative procedures
- Support employee onboarding administration and documentation
- Assist with policy communication and document control
- Coordinate travel arrangements
- Contribute to process improvement initiatives within finance and administrative functions
Qualifications
Education
- Diploma or certificate in Business Administration, Accounting, Finance, or related field preferred
- Equivalent combination of education and experience will be considered
Experience
- 2–5 years of administrative, accounting, bookkeeping, or office coordination experience
- Experience supporting finance or accounting functions is an asset
- Experience in a manufacturing environment is preferred
Knowledge & Skills
- Strong organizational and time management skills
- High attention to detail and accuracy
- Strong verbal and written communication skills
- Proficiency in Microsoft Office (Excel, Outlook, Word)
- Experience with ERP or accounting systems is an asset
- Ability to handle confidential information with discretion
- Strong customer service orientation
- Ability to work independently and collaboratively
Success Measures
- Accurate and timely completion of finance and administrative tasks
- Effective support of AP, AR, payroll, and month-end processes
- Professional management of visitors, vendors, and internal stakeholder requests
- Well-organized documentation and recordkeeping
- Contribution to process improvement and operational efficiency
- Development of cross-functional finance knowledge
Career Growth Opportunities
This role provides exposure across multiple finance functions and may lead to progression into:
- Accounts Payable
- Accounts Receivable
- Payroll Administration
- Accounting
- Financial Analysis
- Office Management
Do you possess these skills and background? If so, let us know. We'd love to speak with you!
Position Status and Compensation Disclosure (Ontario)
This posting represents a full time vacancy.
Salary Range: $50,000 - $60,000 based on experience
Only candidates of interest will be contacted
FELLFAB Limited is committed to the Accessibility for Ontarians with Disabilities Act; (AODA) and maintaining a diverse workforce. Job applicants who require reasonable accommodation for any part of the application or hiring process can contact our HR Dept. at 905-560-9230. Reasonable accommodation will be determined on a case-by-case basis and your request will be responded to as soon as possible.
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program
Work Location: In person
