Overview
Affinity Architecture is seeking an experienced contract administrator to join our growing team. The contract administrator will be responsible for working alongside the lead architect in representing our firm to the client and contractor during the construction phase. This is an in-office position with site visits. We are seeking a detail-oriented and highly organized Contract Administrator to join our team. The ideal candidate will be responsible for managing and overseeing contractual agreements, ensuring compliance with company policies and legal standards. This role requires strong communication skills, meticulous attention to detail, and the ability to coordinate effectively across departments. The Contract Administrator plays a vital part in safeguarding the company's interests while fostering positive relationships with clients and vendors. Our office has deep expertise in multi-family residential, institutional, and sales/service project types. Our work within these project sectors comprises projects ranging from $1M to $100M in size.
Duties
- Act as the primary point of contact between our office staff and a contractor and client during construction and will report directly to the lead architect.
- Collaborate onsite with clients, contractors, and engineering consultants.
- Participate in preconstruction meetings.
- Attend project meetings.
- Perform regular site visits and assist the lead architect to ascertain compliance with construction documents. Report observed violations immediately. Prepare written site visit reports.
- Ensure timely renewal or termination of contracts in accordance with company policies.
- Observe and record deviations from the contract documents and codes. Report to the lead architect and follow through with all responsible parties until issues are resolved.
- Observe and record existing field conditions and verify that as built records are maintained by others.
- Prepare and execute construction contracts and contract administration documentation under the supervision of the lead architect.
- Review contracts in terms of scope of construction work and costing.
- Review contractor progress reports and billing.
- Report deviations from schedules immediately.
- Participate in reviews of shop drawings.
- Maintain, or supervise maintenance of, project records within architectural office.
- Assist with coordination of occupancy certification.
- Participate in dwelling unit walk throughs. Coordinate project close-up and perform related site reviews, coordination and preparation of final project documentation.
- Participate in warranty reviews and prepare related documentation.
- Stay updated on relevant laws, regulations, and industry standards affecting contractual agreements.
- Qualifications
- Degree/Diploma in Architecture / Building Technology from a recognized post-secondary institution, or direct construction experience.
- 5+ years related experience in contract administration or direct construction experience or direct Architectural experience..
- Experience in Office, Commercial, Institutional, and Multi-Family project types.
- Excellent organizational skills with the ability to manage multiple contracts simultaneously.
- Exceptional written and verbal communication skills.
- Proficient in Microsoft Office applications tools, MS Project, Bluebeam Revu.
- Proficient in reading technical drawings and specifications.
- Technical knowledge of design and construction practices.
- Proficiency in contract management software and Microsoft Office Suite.
- Ability to analyze complex documents and identify key issues or risks.
- Strong interpersonal skills with the ability to collaborate across departments effectively. This position offers an opportunity for a dedicated professional to contribute significantly to our operational success by ensuring robust contract management practices are in place.
- Knowledge of Manitoba Building Code, construction specifications, and Contract Administration forms and procedures.
Pay: $60,000.00-$90,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
Work Location: In person
