Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with a variety of clerical and administrative tasks. The ideal candidate will have strong office experience, excellent communication skills, and proficiency in various software tools. This role offers an opportunity to work in a dynamic environment where your organizational skills and customer service abilities will be valued. The position involves managing front desk responsibilities, data entry, scheduling, and supporting daily office operations to ensure efficiency and professionalism.
Responsibilities
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks as needed
- Maintain organized filing systems both electronically and physically, ensuring easy retrieval of documents
- Assist with scheduling appointments, meetings, and maintaining calendars for staff members
- Provide excellent customer service to clients, vendors, and visitors by addressing inquiries promptly and courteously
- Support bookkeeping activities such as invoicing, billing, and record keeping using QuickBooks or similar software
- Proofread correspondence, reports, and documents for accuracy and clarity before distribution
- Handle administrative support tasks including copying, scanning, faxing, and mailing documents
- Support medical or dental office operations if applicable, including managing patient records and appointment scheduling
- Maintain a professional appearance at the front desk area and ensure the office environment is welcoming
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Strong computer skills with experience in data entry, filing systems, and document management
- Knowledge of QuickBooks or bookkeeping software is preferred
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Exceptional phone etiquette with experience managing multi-line phone systems
- Clerical experience in an office setting is highly desirable; medical or dental office experience is a plus
- Strong proofreading skills to ensure accuracy in all written communication
- Customer service orientation with the ability to handle inquiries professionally and efficiently
- Ability to prioritize tasks independently while maintaining attention to detail
- Good typing speed with accuracy for efficient document processing
This position provides an excellent opportunity for candidates looking to develop their administrative skills within a supportive team environment. We value professionalism, reliability, and proactive communication from all applicants.
Pay: $17.20-$31.55 per hour
Benefits:
- Extended health care
- Life insurance
- RRSP match
Work Location: In person
