We’re looking for a hybrid Executive Administrator in the non-profit/regulatory industry.
Our client is a respected, member-driven organization that plays a vital role in supporting and advancing their profession across Alberta. With a strong commitment to governance, professional standards, and public interest, they offer a highly structured, accountable, and purpose-driven environment where integrity, precision, and service excellence are essential.
The Executive Administrator will provide high-level administrative and operational support to the Executive Director, ensuring the efficient and effective functioning of the leadership office. This is a predominantly in-office role, based in south Edmonton. This position offers direct exposure to executive leadership and board governance and is well-suited to a highly organized, proactive professional who thrives in a fast-paced, high-expectation environment.
Executive Administrator responsibilities:
Provide comprehensive administrative support to the Executive Director, including complex calendar management, meeting coordination, and correspondence
Prepare and edit documents, reports, and presentations with a high degree of accuracy, clarity, and professionalism
Coordinate Board and committee meetings, including agenda preparation, minute-taking, and tracking follow-up actions
Act as a liaison between the Executive Director, internal teams, Board members, and external stakeholders
Handle sensitive and confidential information with discretion and sound judgment
Support special projects, events, and organizational initiatives with a proactive and solutions-oriented approach
Maintain organized records and continuously improve administrative processes and efficiencies
The successful candidate has:
5+ years of experience in a senior administrative or executive support role
Post-secondary education in business administration or a related field (or equivalent experience)
Experience supporting senior leadership, with exposure to Board governance required
Non-profit or regulatory experience is considered an asset
Exceptional organizational and time management skills, with the ability to manage competing priorities
Strong written and verbal communication skills, with a high level of attention to detail
A professional, resilient, and adaptable approach, with the ability to anticipate needs and work independently
Willingness and ability to travel to Calgary approximately every second month
Compensation and benefits:
The discussed salary range is $70,000 – $80,000 depending on experience
Candidates with additional experience and higher compensation expectations may also be considered
Comprehensive benefits package
Hybrid work environment (primarily in-office)
Direct exposure to executive leadership and Board governance, offering strong developmental opportunities
Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.
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