Project Controls Coordinator (PCC)
The Project Controls Coordinator (PCC) is responsible for ensuring all projects are fully compliant, financially aligned, and continuously maintained in an execution-ready and invoice-ready state from start through close.
The PCC owns the integrity, progression, and financial health of each assigned file, ensuring compliance with SBU requirements, protecting gross profit, reducing cycle times, and maintaining a clean and accurate WIP.
This role operates as a control and coordination layer across all departments, ensuring all required actions are completed by the appropriate teams and that no file stalls due to missing information or misalignment.
The PCC does not manage client relationships or project outcomes but is accountable for ensuring projects are structured, supported, and ready to move forward and be billed at all times.
Validate alignment between estimates, budgets, POs, and invoices
Action any applicable contract creation required by PM, to send to client, and request applicable billing
Create and Monitor payment schedules as required on file
Ensure all trade commitments are financially supported and within approved scope
Monitor and flag risks impacting gross profit
Ensure all billable work (including change orders) is captured, documented, and recoverable
Audit invoice packages prior to submission for accuracy and completeness
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Ensure compliance with all SBU requirements, including:
Maintain files in a complete, accurate, and audit-ready state at all times
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Confirm projects are financially complete and ready for closure upon invoicing:
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Ensure projects are execution-ready prior to work commencing, including:
Defined scope
Identified trades
Budget alignment
Required documentation
Maintain projects in a continuous invoice-ready state
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Control progression by ensuring:
Maintain a clean, accurate, and actionable WIP
Maintain a clean, accurate project control workbooks as applicable
- Reduce cycle time by identifying and resolving:
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Ensure timely progression:
Assignment Estimate
Estimate Execution
Execution Invoice
Invoice Close
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Ensure:
Completed work is invoiced promptly
Gross profit is confirmed prior to closure
Files ready for closure are identified and actioned
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Ensure all required actions are completed by the appropriate departments, including:
Estimating
Bid desk
Vendor relations
Internal teams
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Initiate, assign, and track tasks:
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Support (but do not own) trade and pricing activities:
Vendor Relations sourcing & vetting
PM trade selection, pricing, scheduling
PCC ensures alignment with scope and financials
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Assign administrative tasks to PMA team, including:
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Provide clear inputs for execution:
Billing summaries
Supporting documentation
Instructions
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Review all completed work to ensure:
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Operate on exceptions, not tasks, including:
Missing estimates
Missing POs
Budget overruns
Missing change orders
Stalled files
Assign corrective actions and ensure resolution
