Role Overview
We’re looking for a motivated Proposal Coordinator to manage and support RFPs, RFQs, RFIs, and grant applications across North America. This role will be responsible for driving high-quality, on-time submissions while working closely with Sales, Engineering, and Leadership teams.
In addition to proposal work, this role will support broader sales coordination and business development activities, making it a great opportunity for someone looking to grow into a more strategic role over time.
Key Responsibilities
- Manage the end-to-end coordination of proposals, including RFPs, RFQs, RFIs, and grant applications
- Review and interpret requirements to ensure compliance across Canada, the United States, and Mexico
- Write, edit, and compile clear, professional, and compelling proposal responses
- Collaborate with sales, engineering, and leadership teams to gather inputs and ensure accuracy
- Track deadlines and proactively manage submission timelines
- Maintain and improve proposal templates, content libraries, and internal documentation
- Conduct research to strengthen submissions and improve win rates
- Monitor RFP portals and identify new opportunities
- Support sales coordination activities, including:
- Tracking opportunities and follow-ups
- Assisting with CRM updates and pipeline organization
- Preparing sales materials and presentations
- Coordinating internal communication to move deals forward
Qualifications
- Bachelor’s degree in Business, Communications, Engineering, or related field
- 3–5+ years of experience in RFP writing, proposal coordination, bid management, or grant writing
- Exposure to North American RFP processes or online bid portals is an asset
- Strong written and verbal communication skills
- Technical aptitude and ability to understand moderately complex concepts
- Excellent organizational and time-management skills
- Proficiency in Microsoft Office; familiarity with CRM tools and bid platforms is a plus
- Spanish proficiency is an asset (for Mexico-based opportunities)
- Eagerness to learn, take initiative, and grow in a fast-paced environment
What We’re Looking For
- A detail-oriented, deadline-driven professional who takes ownership of their work
- A strong communicator who can craft clear, concise, and compelling written content
- Someone proactive and resourceful who can manage multiple priorities
- A team player with a positive attitude and strong work ethic
- Interest in clean technology and growing within a scaling company
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Company events
- Dental care
- Discounted or free food
- Extended health care
- Paid time off
- Vision care
Application question(s):
- Do you have 3-5 years of experience in RFP writing, proposal coordination, bid management, or grant writing
- Do you have Spanish proficiency (not required but an asset)
Work Location: In person
