MCG Careers, Inc. is seeking an Office Administrator (Construction Project Support) on behalf of our employer partner under the Winning Edge-Workplace Training Program, for their corporate office in SE Calgary.
This western Canada electrical & instrumentation contractor with branches from British Columbia to Manitoba specializes in industrial, process, agricultural, and commercial construction & maintenance. A company driven to help clients succeed through the efforts of a strong, dedicated and highly professional team. The company takes great pride in the incredible group they have assembled. Their people tend to move up rather than move on because they are committed to giving their employees the tools, support, and opportunities to succeed, personally and professionally.
Overview
To add to their expertise, the company is hiring for an Office Administrator for their corporate office in their Calgary branch. The Office Administrator, will provide comprehensive support to department managers in a construction project setting, with a high level of organization, time management, and confidentiality. This is a full-time permanent position.
The Company Offers
- Competitive compensation and benefits package (life, health, dental, vision).
- Company matching pension plan,
- An active safety program.
- Opportunities for professional development and career growth.
- A collaborative and safety-focused work environment, and
- The chance to make a meaningful impact on the health and safety of our teams across Canada.
Key Responsibilities:
- Organize and maintain electronic and physical filing systems.
- Coordinate meeting room bookings and manage calendars for shared spaces.
- Prepare meeting rooms, arrange catering, and ensure required materials are available.
- Assist with scheduling internal meetings, training sessions, or corporate events.
- Support preparation of meeting documents, agendas, and minutes when required.
- Provide administrative assistance to departments such as HR, Finance, Operations, and Safety as needed.
- Provide support with invoicing
- Vendor invoice reconciliation
- Credit Card receipt reconciliation
- Prepare reports, letters, forms, and presentations using office software.
- Support onboarding logistics for new employees (workstations, documentation, orientation scheduling).
- Assist with travel arrangements, expense submissions, and purchase requests.
- Help coordinate internal communications and company announcements.
- Assist in organizing company events, staff meetings, and employee engagement initiatives.
- Coordinate hotel bookings, catering, materials, and logistics for internal gatherings or celebrations.
- Assists with confidential information and record keeping, fostering interaction with HR and payroll departments for refining documentation, including but not limited to submitting payroll and New Hire Orientation Forms.
- Handle sensitive company and employee information with discretion.
- Follow corporate policies regarding data privacy, document retention, and security.
- Support administrative compliance requirements across departments when needed.
- Greet and welcome visitors, clients, and vendors in a professional and courteous manner.
- Answer, screen, and direct incoming phone calls and emails to the appropriate departments.
- Notify employees of arrivals.
- Maintain a professional reception area and ensure meeting rooms are prepared for guests.
- Coordinate courier deliveries, incoming mail, shipping and receiving.
- Maintain office, kitchen, cleaning and bathroom supplies inventory and coordinate ordering with approved vendors.
- Manage shared office equipment (printers, copiers, meeting room technology) and arrange service when needed.
- Basic cleanliness of the office
Ideal candidates will have:
- 2-3 years of administrative expertise and knowledge of office procedures, in a construction setting
- Excellent computer skills with an advanced knowledge of the Microsoft Office suite
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Experience supporting the construction project process (is an asset).
- Experience working with safety pre-qualification systems such as ISN, Avetta, Complyworx, Cognibox, or similar contractor compliance platforms (is an asset).
- Experience supporting health and safety programs and documentation (is an asset)
- Strong organizational skills, communication skills and time management that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
- Excellent written, verbal, and presentation communication skills
- Are a self-starter with ability to organize and multitask
- Ability to conduct research and create reports or presentations
- Previous experience on a construction site is an asset
Winning Edge – Workplace Training Program Requirements
To qualify for this opportunity through the Winning Edge Program, applicants must meet the following criteria:
- Must be a Permanent Resident or Canadian Citizen.
- Must be unemployed at the time of intake.
- Ready, willing, and able to work full-time (up to 40 hours/week).
- Not a current student or enrolled in any program or school.
How to Apply
Please submit your application through Indeed and the responses to the pre-screening questions. Only candidates who respond and meet both role requirements and the Winning Edge Program eligibility will be contacted. Thank you!
Pay: $20.00-$30.00 per hour
Benefits:
- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
