The Opportunity
We’re seeking a detail-oriented, systems-savvy Accounts Payable & Receivable Specialist to join our Finance team in Guelph. In this full-time, in-office role, you’ll take ownership of the full AR/AP cycle, ensuring timely invoicing, accurate reconciliations, smooth month-end closes, and strong communication with both vendors and customers.
If you’re someone with full-cycle AR/AP or bookkeeping experience, strong knowledge of accounting systems, and the confidence to keep things running with precision behind the scenes, we’d love to meet you.
What You’ll Do
This role is approximately 55% Accounts Receivable, 40% Accounts Payable, and 5% general office support.
Accounts Receivable (55%)
- Generate and issue customer invoices using Spire Accounting Software
- Reconcile daily deposits (EFT, cheque, credit card)
- Monitor aging reports and conduct proactive follow-ups (phone/email)
- Maintain strong customer relationships to support timely collections
- Reconcile Canadian and US bank transactions and apply deposits accurately
- Support accurate receivables reporting and cash flow forecasting
- Finalize AR entries for month-end close and reporting
Accounts Payable (40%)
- Enter and track vendor invoices with PO matching and approval routing
- Match invoices with receiving reports and flag discrepancies proactively
- Process payments via cheque, EFT, and wire, ensuring compliance
- Reconcile vendor statements and maintain accurate records
- Generate payment suggestion reports and prepare weekly cheque runs
- Finalize AP entries during month-end close and assist with bank flowsheet updates
Administrative & Office Support (5%)
- Order office suppliers and maintain vendor filing systems
- Support internal scheduling, filing, and coordination of lunches or events as needed
Tools & Technology
- Microsoft Excel (advanced proficiency expected)
- Spire Accounting Software
- Outlook, Teams, INFOtrac (internal order/quoting system)
- Online credit card portals and CMO banking platform
What We’re Looking For
- 2–3 years’ experience in full-cycle AR/AP or bookkeeping
- Proficiency in Excel (formulas, templates, reporting)
- Strong understanding of financial compliance (e.g., HST, source deductions)
- Skilled in bank reconciliations (EFTs, credit card payments, cheques, and wire transfers)
- Experience with AR/AP month-end closing processes
- Proactive and self-directed, with a track record of taking ownership, resolving issues early, and improving systems where possible
- Strong attention to detail and documentation habits
- Clear and professional communication skills both written and verbal
- Comfortable navigating accounting systems (Spire experience is an asset)
- Valid driver’s license and access to a vehicle for occasional local tasks
Why Join Hall?
You’ll be joining a collaborative, well-established company that values both accuracy and approachability. We’re big believers in strong systems, clear communication, and steady growth, for the business and our people.
We offer:
- A full-time, in-office schedule with consistent hours (Monday to Friday, 8:30 AM – 5:00 PM)
- Competitive salary and vacation package
- Hands-on mentorship from our Finance Manager
- Opportunities to expand into more advanced finance tasks over time
Your Growth Path
This role is a great fit for someone who’s confident in transactional finance and ready to grow. With time and mentorship, you’ll gain deeper exposure to compliance, reporting, internal financial strategy, all while playing a key role in our day-to-day operations.
Ready to Apply?
If you’re a finance professional who loves clean ledgers, clear deadlines, and collaborative environments, we’d love to hear from you.
Hall Telecommunications is committed to building an inclusive, equitable workplace as an equal opportunity employer. We value diverse perspectives and encourage applicants from all backgrounds to apply.
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Vision care
Work Location: In person
