ROLE SUMMARY
As the Executive Assistant at GS Construction, you will be at the centre of how the organization operates, the person who keeps leadership free to lead, ensures the office runs well, and brings to life the events and culture that make it a place people are proud to work. This is a role for someone who takes initiative without being asked, works ahead of problems rather than reacting to them, and finds real satisfaction in helping to make an organization run well.
WHAT WE OFFER YOU
- Competitive Compensation: Reflective of experience and the full scope of the role
- Benefits: Employer-paid health & dental with no waiting period
- Bonus Program: Eligible for year-end bonus
- Tools to Succeed: Company-provided laptop, cell phone or allowance, and system access
- Work-Life Balance: A culture that respects personal time
- Professional Development: Opportunities to learn, sharpen your skills, and grow your expertise
IN THIS ROLE YOU WILL BE RESPONSIBLE FOR
Executive & Administrative Support
- Calendar & Schedule Management: Managing calendars, scheduling, and coordination for the senior leadership team, including proactively flagging conflicts and priorities before they surface
- Travel Coordination: Arranging travel for company events: flights, accommodations, rental vehicles, and restaurant reservations for golf tournaments, ski trips, fishing trips, and client lunches
- Event Tickets & Logistics: Sourcing, organizing, and distributing tickets for professional sporting and entertainment events on behalf of the executive team
- Executive Materials: Supporting the preparation of executive presentations, reports, and materials
- Vendor Communication: Managing communication with select vendors and service providers on behalf of the executive team
- Leadership Meeting Coordination: Scheduling and coordinating recurring leadership meetings, including monthly manager report-outs
Office Coordination & Workplace Operations
- Day-to-Day Office Operations: Ensuring the office runs smoothly, coordinating with front desk staff on supplies, coffee, meeting rooms, and building readiness
- Building Access & Security: Overseeing building access, fobs, and security passes
- Office Budget Management: Managing the office budget, tracking spending, flagging variances, and aligning with approved plans
- Building Maintenance: Coordinating building maintenance needs as they arise: repairs, warranties, and cleaning services
- Client-Ready Spaces: Ensuring client-facing spaces are consistently maintained and ready for guests
Events, Culture & Workplace Experience
- Annual Events Calendar: Building and maintaining a company events calendar, planning and executing internal gatherings, crew barbecues, lobster orders, and seasonal events throughout the year
- Event Coordination: Leading the operational coordination of company and client-facing events, some involving coordination only and others requiring on-site attendance, including the Season Kickoff Event, golf tournaments, the Christmas party, client dinners, and Rogers Place events
- Marketing Collaboration: Working alongside the marketing team on event execution: you coordinate the logistics, marketing provides creative and brand direction
- Staff Milestone Recognition: Coordinating work anniversaries, personal milestones, and celebratory gifts on behalf of the organization, working alongside the marketing team on design
- Workplace Culture: Contributing to a workplace where people consistently enjoy showing up
QUALIFICATIONS
- 3–7 years of experience in an Executive Assistant, Senior Executive Assistant, or Executive Coordinator role
- Demonstrated experience supporting senior leadership directly; you have worked at this level before
- Experience planning and coordinating events, travel, and executive logistics with minimal supervision
- Proficiency in Microsoft Office 365: Outlook, Word, Excel, PowerPoint, and SharePoint
- Comfort using AI tools such as Claude, Microsoft Copilot, or similar to enhance personal productivity and streamline day-to-day tasks is an asset
- Strong written and verbal communication; comfortable engaging with vendors, clients, and all levels of the organization
- Highly organized, with strong follow-through and attention to detail
- Experience in construction, trades, or a field-focused environment is an asset
- Familiarity with BambooHR, Spectrum Viewpoint, or similar platforms is a bonus
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
- Permanent full-time position, 40 hours per week standard; occasional flexibility during peak event season
WHY JOIN GS CONSTRUCTION?
You will work with one of the longest-serving general contractors in the Edmonton area who specialize in water and sewer rehabilitation and new land development. Since 1974, GS Construction has centered its mission on safety, teamwork, and continuous improvement.
You will thrive in a dynamic and supportive environment that emphasizes integrity, hard work, and community involvement. With us, you will find numerous opportunities for personal and professional development as a part of an industry leading team. Our structure ensures that every business function supports a field-focused mentality, allowing you to execute with Safety, Quality and Efficiency.
Join us if you're eager to embrace challenges, build your skills, and grow in a company that values who you are as much as the contributions you make.
WHAT IT TAKES TO SUCCEED IN THIS ROLE
- You take ownership of your work. When something needs doing, you see it and handle it. That's just how you operate.
- You exercise good judgment and move with confidence. Booking travel, coordinating an event, handling a detail: you take care of it.
- You are genuinely organized. Your calendars are accurate, your events are planned, and people can count on your follow-through.
- You communicate proactively, keeping leadership informed and ahead of issues.
- You are comfortable building as you go. When a process doesn't exist yet, you create one and make it work.
- You are willing to learn, promote, and grow with GS Construction's culture, core values, and "GS Way" processes.
Note: We appreciate every application we receive, but can only contact candidates selected to move forward in the hiring process.
#ConstructYourFutureWithGS
