Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will play a vital role in maintaining smooth office operations, providing exceptional customer service, and supporting administrative functions across various departments. This position offers an excellent opportunity for individuals with strong clerical skills and experience in office management to contribute to a professional and dynamic work environment.
Duties
- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing systems, document proofreading, and ensure proper organization of all office files and correspondence
- Support bookkeeping activities and assist with basic financial tasks related to billing and invoicing
- Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of customer satisfaction
- Assist with scheduling appointments, managing calendars, and coordinating meetings for staff members
- Support medical or dental office functions if applicable, including patient check-in/out procedures and medical record management
- Maintain office supplies inventory and coordinate with vendors as needed to ensure operational efficiency
Qualifications
- Proven experience in office administration or clerical roles, preferably within a medical or dental office setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Strong computer skills with the ability to perform data entry accurately and efficiently
- Excellent organizational skills with keen attention to detail for proofreading and document management
- Exceptional customer service skills with a professional demeanor and effective phone etiquette for handling multi-line phone systems
- Previous experience with front desk operations, filing systems, and administrative support tasks
- Ability to multitask effectively in a fast-paced environment while maintaining professionalism
- Prior experience in bookkeeping or medical/dental office environments is a plus but not required
- Strong typing skills and familiarity with organizational tools to streamline workflow
This role is ideal for motivated individuals seeking an engaging administrative position that offers growth opportunities within a supportive team environment.
Pay: $20.00-$24.00 per hour
Work Location: In person
