Looking for a rewarding career change? Join our team! TBDSSAB is seeking candidates to fill the position of Placement Clerk. Closing date is June 5, 2026.
Applicants currently employed by the TBDSSAB must complete the Internal Application Form. All other applicants must complete the TBDSSAB External Application Form.
The District of Thunder Bay Social Services Administration Board (TBDSSAB) is the service system manager for Child Care and Early Years Programs, Community Housing and Homelessness Prevention Initiatives, and manages the delivery of Ontario Works for the District of Thunder Bay. TBDSSAB's vision is to provide quality services within the context of a commitment to social justice and recognition of people’s potential to achieve self-sufficiency.
POSITION SUMMARY:
Under thegeneral supervision of the Supervisor, Property Management, the Placement Clerk ensures applicants are placed or transferred into housing units in accordance with applicable legislation and policy.
MAJOR RESPONSIBILITIES:
1. Determines available vacancies in the housing portfolio and matches external and transfer applicants to appropriate units from waiting lists and registries according to TBDSSAB policies and procedures.
2. Contacts selected applicants and offers units.
3. Maintains records and documents placements and offers using approved TBDSSAB procedures.
4. Ensures applications are forwarded to Rent Supplement Landlords and that selection is determined in a timely manner.
5. Maintains and utilizes an Internal Transfer Waiting List and Special Needs Waiting List in accordance with TBDSSAB policies and procedures, maintains list for market rent units.
6. Provides general clerical and administrative support, including reporting, documentation, and client communication, as required to support department and operational needs.
7. Acts as backup to the Maintenance Dispatch Worker on an occasional, as-needed basis, ensuring continuity of services during absences or peak workload periods as per Article 29.02.
8. Performs other related duties as assigned to meet departmental and organizational objectives.
QUALIFICATIONS:
Education/Experience
· A minimum of a high school diploma.
· One to three years’ experience in a social service or customer service-oriented environment.
Skills/Abilities
· Must be at a basic level in keyboarding, word processing and spreadsheet software.
· Must have demonstrated organizational and problem-solving skills.
· General understanding of associated legislation.
· Superior organizational, communication and interpersonal skills are necessary for interacting with a diverse clientele.
CONDITIONS OF EMPLOYMENT:
· Must undergo a successful police records check, Type 2.
· Must have valid driver’s license.
· Use of a vehicle may be required.
HOW TO APPLY:
Applications must include a completed TBDSSAB application form, cover letter and resume. Please be sure to reference the position title and the competition number. Applications may be emailed, faxed or delivered to the TBDSSAB location by 4:30 pm on the closing date to the attention of:
Human Resources
The District of Thunder Bay Social Services Administration Board
231 May Street South
Thunder Bay, Ontario, P7E 1B5
Email: [email protected]| Fax: (807) 345-2466
Applicants currently employed by the TBDSSAB must complete the Internal Application Form. All other applicants must complete the TBDSSAB External Application Form.
Application forms are available on our website or are available for pickup at the TBDSSAB location. For more information on employment opportunities at TBDSSAB, please visit our website.
ADDITIONAL INFORMATION:
- Applications received for this position will not be acknowledged unless you are being notified of an interview.
- Reasonable accommodations are available upon request for all parts of the recruitment process.
- As an equal opportunity employer, the TBDSSAB encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.
Job Type: Permanent
Pay: $24.24-$29.62 per hour
Benefits:
- Company events
- Employee assistance program
- Life insurance
- On-site parking
- Vision care
Education:
- Secondary School (required)
Work Location: In person
