We are seeking a highly organized and motivated Secretary to provide administrative and office support. The successful candidate will play a key role in ensuring the office operates smoothly by managing communications, coordinating schedules, and supporting daily operations.
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Manage and maintain calendars, appointments, and meeting schedules
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Answer and direct phone calls, emails, and other correspondence
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Prepare, edit, and format documents, reports, and presentations
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Organize meetings, including scheduling, agendas, and minutes
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Maintain filing systems (paper and digital) and office records
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Assist with travel arrangements and logistics as needed
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Greet and support visitors in a professional manner
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Order and track office supplies and inventory
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Support general office operations and administrative procedures
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Assist with onboarding processes for new staff
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Liaise with vendors and service providers (e.g., IT, facilities, catering)
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Provide general administrative support to staff and management
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Perform other related duties as assigned
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Strong written and verbal communication skills
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Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
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Excellent organizational and time-management abilities
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High attention to detail and accuracy
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Ability to handle confidential information with discretion
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Strong interpersonal skills and professional demeanor
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Previous administrative or secretarial experience preferred
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Fluent in English and Arabic, French is preferred
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Ability to prioritize tasks and meet deadlines
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Strong problem-solving and organizational skills
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Adaptability and initiative
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Professionalism and reliability
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Health & Dental Insurance
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Paid Sick time
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Paid Eid holidays
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Free Parking
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Company Events
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Pension Plan Contribution
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Tuition Fee Discounts
This is an on location Full time job for 5 days a week.
We are an equal opportunity employer committed to an inclusive hiring process and providing accommodations upon request. This posting represents a current, genuine vacancy. Artificial intelligence (AI) tools may be used to support initial resume screening. All hiring decisions are made by human reviewers.
