Job Overview
We are seeking a detail-oriented and organized Office Assistant to support our administrative team. This role involves managing various clerical tasks, providing excellent customer service, and ensuring the smooth operation of the office. The ideal candidate will have strong computer skills, experience with office software, and a professional demeanor to handle front desk responsibilities efficiently.
Duties
- Answer multi-line phone systems and direct calls appropriately using proper phone etiquette
- Greet visitors and clients at the front desk, providing excellent customer support
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Manage filing systems, both electronic and paper-based, ensuring documents are organized and accessible
- Assist with appointment scheduling and calendar management
- Support bookkeeping tasks such as invoicing and billing when necessary
- Proofread documents for accuracy and clarity before distribution
- Handle administrative tasks including copying, scanning, and mailing documents
- Provide general clerical support to staff as needed, including organizing supplies and preparing reports
Experience
- Prior office experience preferred, especially in administrative or clerical roles
- Familiarity with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace is highly desirable
- Experience with data entry, filing systems, and multi-line phone systems is essential
- Customer service experience, particularly in medical or dental office settings such as dental receptionist or medical office experience, is a plus
- Strong organizational skills with attention to detail and accuracy in proofreading and typing tasks
- Demonstrated ability to handle phone etiquette professionally and provide excellent customer support
- Previous administrative experience involving bookkeeping or office management will be advantageous
Pay: $20.00-$25.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care
Work Location: In person
