Position Summary
Reporting to the lead Accountant, the Accounts Payable, Payroll & Administrative Assistant provides support in the day-to-day financial operations of the organization as well as various administrative duties. This role focuses on ensuring timely and accurate processing of accounts payable, payroll and related administrative tasks. The Assistant helps maintain organized financial records, assists with reconciliations, and contributes to a strong foundation of internal controls and efficient financial processes. The position will also include various administrative duties as needed, to support the organization as a whole.
More specifically, the scope of responsibilities includes but is not limited to:
· Process vendor invoices, ensuring accuracy, appropriate approvals, and correct coding to the general ledger.
· Maintain organized electronic and physical records of all payables and supporting documentation.
· Reconcile vendor accounts and respond to inquiries in a timely and professional manner.
· Assist with monthly accruals and expense tracking.
· Accurately process biweekly payroll, ensuring all statutory deductions, benefits, and entitlements are correctly applied.
· Maintain employee payroll files, including vacation, sick time, and time-in-lieu balances.
· Support employee onboarding and offboarding with respect to payroll and benefits documentation.
· Assist in preparing T4s, T4As, ROEs, and other payroll-related filings.
· Assist with monthly bank and credit card reconciliations.
· Support the Accountant in maintaining accurate and timely entries in QuickBooks.
· Maintain confidentiality and adhere to internal financial controls and policies.
· Various administrative and data entry duties as needed
Qualifications & Related Experience
· Minimum 2 years of experience in an accounting, bookkeeping, or payroll coordination role.
· Demonstrated experience with accounts payable and payroll processing.
· Proficiency in QuickBooks (or similar accounting software).
· Working knowledge of Canadian payroll legislation and related filings.
· Proficiency with RISE People (or similar payroll processing software).
· Strong computer skills, including Google Workspace and Microsoft Office (especially Excel).
· Excellent organizational skills with a high level of attention to detail and accuracy.
· Ability to work independently, manage multiple priorities, and meet deadlines.
· Strong interpersonal and communication skills with a collaborative mindset.
· Commitment to confidentiality and ethical financial practices.
Although not required, we consider the following to be valuable assets:
· A background in the animal welfare sector
· Financial experience in the CRA charitable sector
Work Environment
· Office-based environment with potential for hybrid work arrangements.
· Collaborative and mission-driven team committed to improving access to animal care services in the community.
Job Type: Part-time
Pay: $35,000.00-$37,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
Work Location: Hybrid remote in Calgary, AB T2G 1T7
