About the Role
We are looking for a friendly, professional, and highly organized Office Receptionist to be the first point of contact for our company. The ideal candidate has excellent communication skills, enjoys interacting with people, and can effectively manage a busy front desk while providing exceptional customer service.
As the face of the company, you will greet visitors, answer incoming calls, assist employees, and perform a variety of administrative and office support duties to help ensure the smooth day-to-day operation of the office.
Responsibilities:
- Answer incoming phone calls professionally and promptly.
- Redirect calls to the appropriate department or team member.
- Take accurate messages and gather relevant information from callers.
- Welcome clients, visitors, vendors, and new employees.
- Maintain a clean, organized, and professional reception area.
- Assist with employee onboarding by welcoming new hires, preparing workstations, and assigning laptops or equipment as required.
- Maintain inventory records for company laptops, accessories, office equipment, and other assets.
- Coordinate office supplies and notify management when inventory requires replenishment.
- Perform general administrative duties including filing, scanning, printing, photocopying, and data entry.
- Assist with scheduling onsite meetings and maintaining calendars.
- Receive, sort, and distribute incoming mail and courier packages.
- Coordinate outgoing shipments and deliveries.
- Run occasional local errands for office-related needs.
- Support Human Resources and management with administrative tasks as needed.
- Maintain confidentiality of company and employee information.
- Assist in keeping the office organized, welcoming, and operating efficiently.
Qualifications
- Previous experience as a Receptionist, Administrative Assistant, Front Desk Coordinator, or similar role is preferred.
- Excellent verbal and written communication skills.
- Professional phone etiquette.
- Friendly, approachable, and customer-service oriented.
- Enjoys interacting with people and creating a welcoming environment.
- Strong organizational and multitasking abilities.
- Excellent attention to detail.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Comfortable learning new office software and systems.
- Ability to prioritize tasks and work independently.
- Reliable, punctual, and dependable.
- Ability to maintain professionalism and confidentiality at all times.
Preferred Qualifications
- Experience supporting Human Resources or onboarding activities.
- Experience maintaining equipment or asset inventories.
- Experience working in a fast-paced office environment.
- Knowledge of office administration best practices.
Pay: $40,000.00-$50,000.00 per year
Application question(s):
- How many years of experience do you have working as a Receptionist, Front Desk Coordinator, or Administrative Assistant?
- Do you have experience welcoming visitors, clients, and new employees in a professional office environment?
- Have you been responsible for administrative tasks such as data entry, filing, scheduling, or maintaining office records?
- This position is fully on-site. Are you able to reliably commute to the office everyday?
- Are you legally authorized to work in Canada?
- What is your earliest available start date?
Work Location: In person
