About the role
We are looking for a highly organized, discreet, and proactive Secretary to provide exclusive, direct support to a lawyer. This role is central to ensuring the lawyer's professional routine runs efficiently, managing schedules, deadlines, communications, and internal systems with precision and confidentiality.
KEY RESPONSIBILITIES
- Organize, filter, and monitor daily appointments — prioritize demands and optimize the lawyer's time
- Track legal deadlines and agreed deliverables, ensuring all dates and commitments are rigorously met
- Serve as meeting secretary — record minutes, agreements, and next steps; input summaries into the management system
- Act as the primary point of contact between the lawyer and clients, partners, and public agencies
REQUIREMENTS
- Education: High school diploma
- Experience: Prior experience in secretarial or administrative roles
- Languages: Fluent in English and Portuguese
- Tools: Advanced MS Office, Apple ecosystem, management software
Pay: From $19.00 per hour
Benefits:
- Extended health care
- On-site parking
Education:
- Secondary School (preferred)
Language:
- Portuguese (required)
- English (required)
Work Location: In person
