Heavy Equipment Parts Coordinator
Job Overview
Knights of Repair is seeking a detail-oriented Heavy Equipment Parts Coordinator to support our mobile heavy-equipment repair operations.
The Parts Coordinator will be responsible for identifying, sourcing, ordering, tracking and coordinating the delivery of parts required by our field technicians. The objective of the role is to ensure technicians receive the correct parts as quickly and cost-effectively as possible, while maintaining accurate purchasing and job records.
This role is suited to someone with strong heavy-equipment parts knowledge, excellent organizational ability and experience working with suppliers, technicians and service teams.
Key Responsibilities
- Identify required parts using equipment make, model, serial number, parts diagrams and technician information
- Source heavy-equipment parts from dealers, aftermarket suppliers and specialty vendors
- Confirm part compatibility, availability, pricing, lead times, freight costs and return conditions
- Prepare and process purchase orders and maintain accurate purchasing records
- Coordinate parts pickup, delivery and shipment to technicians and job locations
- Track outstanding orders and proactively communicate delays or availability issues
- Support estimate preparation by providing accurate parts costs and expected delivery timelines
- Maintain organized records of purchased parts, returns, credits, warranties and core charges
- Coordinate returns, defective-part claims and unused-parts reconciliation
- Maintain appropriate inventory levels for commonly used parts and consumables
- Develop and maintain strong working relationships with vendors and supplier representatives
- Help reduce technician downtime by anticipating parts requirements and resolving sourcing issues quickly
- Follow company purchasing controls, approval procedures and documentation standards
Qualifications
- Previous experience in heavy-equipment, agricultural-equipment, truck, automotive or industrial parts
- Strong mechanical aptitude and ability to understand parts diagrams and technical information
- Experience identifying parts by make, model and serial number
- Strong purchasing, sourcing and vendor-coordination skills
- High level of accuracy in data entry and recordkeeping
- Ability to manage multiple urgent requests and changing priorities
- Strong verbal and written communication skills
- Comfortable using service-management, inventory, purchasing and cloud-based software
- Valid Ontario driver’s licence
- Dealership, fleet-maintenance or heavy-equipment service experience is preferred
- Forklift certification is an asset but is not required
Schedule
- Full-time
- Typically 40 hours per week
- Occasional overtime may be required based on operational needs
Compensation
- $24.00 to $30.00 per hour, based on experience and demonstrated capability
About the Role
This position directly supports field-service productivity and customer uptime. The successful candidate will play a central role in ensuring technicians are properly supplied, jobs move forward without unnecessary delay and purchasing information remains accurate and controlled.
Pay: $24.00-$30.00 per hour
Benefits:
- Dental care
- Paid time off
- Vision care
- Work from home
Application question(s):
- Are you able to identify parts using equipment make, model, serial number, parts diagrams, service manuals, and technician-provided information?
- Are you comfortable using computer-based systems for purchase orders, inventory records, job documentation, email, and supplier research?
- Do you have experience with field service management systems (FSMS) and/or CRMs?
Education:
- Secondary School (preferred)
Experience:
- identifying and sourcing parts for heavy equipment: 2 years (required)
Licence/Certification:
- Driving Licence (preferred)
Location:
Work Location: Remote
