At DV8 Energy, we cultivate a workplace where innovation thrives, collaboration is encouraged, and every team member plays a vital role in shaping the future of energy technology. Our values, culture, and commitment to excellence create an environment where individuals can grow, contribute, and succeed.
Description
You will play a central role in ensuring the smooth day-to-day operation of our Calgary office.
The ideal candidate is highly organized with strong communication, problem-solving, and multitasking abilities, and demonstrates sound judgment and discretion while supporting leadership and coordinating across teams. This role is well suited to a proactive professional who enjoys working across many facets of the business and thrives in a fast-paced, technology-focused environment while helping keep operations running smoothly and maintaining high standards of professionalism and safety.
Your Background
- The ideal candidate is an organized, proactive, and adaptable professional who thrives in a dynamic, technology-focused workplace. They are a natural problem-solver and communicator, capable of juggling multiple priorities while supporting leadership, supply chain, finance, and operations teams.
Responsibilities
- Oversee day-to-day office operations, including administration, office systems, procurement, supplies, equipment, and facilities to ensure a smooth and efficient workplace.
- Serve as the primary point of contact for internal teams (Leadership, Supply Chain, Finance, IT, and Operations) and external vendors, ensuring clear communication, timely responses, and strong relationship management.
- Coordinate calendars, schedules, travel arrangements, and meetings for leadership and departmental teams.
- Plan and manage company events, team meetings, and employee engagement initiatives that foster a positive and collaborative office culture.
- Maintain, optimize, and improve office systems, workflows, and procedures to enhance efficiency, collaboration, and compliance.
- Manage document and records systems, including confidential information, ensuring accuracy, organization, and policy compliance.
- Assist with budgeting, expense tracking, basic financial reporting, and contract or service agreement administration to support Finance and Operations teams.
- Coordinate projects, tasks, and ad hoc operational initiatives, proactively identifying opportunities to streamline processes in a fast-paced, technology-driven environment.
- Support leadership and teams with stakeholder communication, team coordination, and professional guidance to maintain high standards of professionalism, ethics, and discretion.
- Manage vendor and supplier relationships, office procurement, and contract management to ensure timely delivery and cost-effectiveness.
- Monitor workplace health and safety, compliance with policies, and risk awareness to maintain a safe and secure office environment.
- Utilize technology effectively, including Microsoft Office, Google Workspace, office management software, collaboration tools, and basic bookkeeping or financial tracking systems, to support efficient operations and decision-making.
- Serve as a liaison for building maintenance, health and safety, and security concerns.
Skills
- Exceptional organizational and multitasking abilities with strong attention to detail.
- Excellent interpersonal and communication skills, with a professional demeanor and the ability to maintain confidentiality.
- Proficient in Microsoft Office Suite and collaborative platforms (e.g., Google Workspace); experience with office management systems is a plus.
- Self-motivated and proactive, able to anticipate needs, troubleshoot issues, and implement practical solutions independently.
- Comfortable liaising with internal teams, vendors, and external partners across multiple departments.
- Familiarity with basic accounting and expense tracking procedures is an asset.
- Strong business etiquette and professionalism in all interactions.
Qualifications
- 3+ years of office management or administrative experience, preferably in a technology or energy environment.
- Exceptional organizational and multitasking abilities with strong attention to detail.
- Excellent interpersonal and communication skills, with a professional demeanor and the ability to maintain confidentiality.
- Proficient in Microsoft Office Suite and collaborative platforms (e.g., Google Workspace); experience with office management systems is a plus.
- Self-motivated and proactive, able to anticipate needs, troubleshoot issues, and implement practical solutions independently.
- Comfortable liaising with internal teams, vendors, and external partners across multiple departments.
- Familiarity with basic accounting and expense tracking procedures is an asset.
- Strong business etiquette and professionalism in all interactions.
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Work Location: In person
