Role Summary: The Office Administrator is responsible for a wide variety of clerical office duties in support of company administration. This includes coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, and scheduling appointments. The Receptionist will also be responsible for administering company correspondence.
Responsibilities:
- Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties.
- Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
- Take and record telephone, e-mail, or written messages for staff members.
- Type forms, letters, reports, and memos as necessary.
- Receive and distribute all forms of paper correspondence.
- Organize, maintain, and coordinate office records and files in their proper locations.
- Order office supplies.
- Provide quotation and scheduling of requested sub-trades as needed.
- Perform data entry such as entering time cards, entering invoices, HR data, vacation allotments and requests.
- Observe and report any security issues to the General Manager.
- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Maintain the reception in a tidy and presentable manner.
- Accept and monitor inbound shipments as necessary.
Skills/ Competencies Required:
- College Diploma or university degree an asset
- Industry relevant knowledge considered an asset
- At least 2 years of direct work experience in a receptionist/ office administrator capacity.
- Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, and so on.
- Superior typing skills.
- Able to write simple correspondence, including memos, letters, etc.
- General mathematical skills.
- Adjusts and is flexible to meet changing work needs and demands.
- Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
- Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
- Is fiscally responsible and suggests cost-saving measures.
- Able to maintain filing systems and basic databases.
- Excellent analytical and problem solving skills.
- Meticulous records maintenance skills.
- Superior telephone manners and strong interpersonal skills.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Strong customer service orientation.
DKI – Halifax values diversity in our workplace, as well as our community. We are an equal opportunity employer and do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability or any other characteristic. We welcome and encourage applications from everyone.
Pay: $20.00-$25.00 per hour
Benefits:
- Dental care
- Life insurance
- Paid time off
Work Location: In person
