Salary Range: Annual $62,867 – $84,442 / Hourly $34.542 - $46.397
Position Type: Full-time Permanent
Posting Type: This job posting is for an existing vacancy
Hours of Work: 35 hours per week
Closing Date: July 20 8:30AM CST
Position Summary
The Admin III – SLRPSI Medical Director provides high-level administrative and coordination support to the SLRPSI Medical Director. The SLRPSI Medical Director portfolio plays a strategic leadership role in improving health care quality, access, and equity for the communities served by SLFNHA. This position requires professionalism, excellent communication and organizational skills, and a strong ability to prioritize tasks in a dynamic multi-jurisdictional healthcare environment.
Accountability
The Admin III – SLRPSI Medical Director is directly accountable to the Director – Physician Services.
Qualifications
- Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
- Post-secondary diploma in Office Administration or related field and/or an equivalent combination of education and experience as deemed acceptable by SLFNHA.
- Minimum three (3) years of experience in administrative roles, preferably in health or public sector settings and/or an equivalent combination of education and experience as deemed acceptable by SNFHA.
- Experience working with Indigenous organizations and/or communities is strongly preferred.
- Understanding of First Nations health governance or health system issues.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Sharepoint).
- Strong organizational and time management skills; ability to manage multiple priorities and deadlines.
- Demonstrates professionalism, discretion, and accountability.
- Self-motivated, with the ability to work independently and collaboratively.
- Knowledge and sensitivity to the history, culture, and health priorities of First Nations in the Sioux Lookout region.
- Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an asset.
- Ability to perform the requirements of the role on a regular basis
Roles & Responsibilities
- Provide direct administrative assistance to the SLRPSI Medical Director including scheduling, document preparation, and communication support.
- Manage calendars, coordinate internal and external meetings, and ensure timely follow-up on meetings and tasks.
- Prepare agendas, take minutes, and distribute materials for internal and external meetings, including health system committees and working groups.
- Support coordination of special projects and initiatives led by the SLRPSI Medical Director.
- Draft, proofread, and format internal and external correspondence, reports, briefing notes, and presentations.
- Coordinate travel arrangements and process related expense claims in compliance with SLFNHA and SLRPSI policies.
- Maintain confidentiality and professionalism in all interactions and documentation; Ensure that records, documents, correspondence and confidential files are maintained in an organized and secure manner (both electronic and paper).
- Receive and respond to internal and external inquiries; redirect requests as appropriate.
- Liaise with other administrative staff and programs to support coordination across SLRPSI, SLFNHA, First Nations communities, and external partners.
- Maintain accountability by working within program guidelines, submitting regular updates to the SLRPSI Medical Director, and supporting efficient administrative workflows.
- Other related duties as directed by the SLRPSI Medical Director or Director – Physician Services.
Working Conditions
- Prolonged sitting
- Frequent use of computer, keyboard and mouse
- Prolonged viewing of computer screens
- Must be willing to relocate to Sioux Lookout
- Must be willing and able to work flexible hours.
- Required to work days, sometimes evenings and weekends, if necessary.
- Preapproved overtime as required
We offer competitive and comprehensive employment benefits to Full-Time employees:
- Health and dental benefits
- Competitive time off plans that increase with years of service
- Pension plan & comprehensive insurance coverage
- Fitness reimbursement program
- Professional development opportunities
- Relocation assistance
