Job Description: Administrative Assistant (Volunteer Role)
Employer: Mississauga Secondary Academy
Department: Guidance Department
Mississauga Secondary Academy is seeking a dedicated, detail-oriented, and passionate Administrative Assistant to assist our Guidance Department. This volunteer role provides valuable hands-on experience in a professional school environment, supporting the Guidance Department with academic and administrative needs while engaging with students, parents, and staff.
Location: 33 City Centre Drive, Suite 240, Mississauga, Ontario, L5B 2N5
Compensation: Volunteer (Unpaid)
Schedule: Monday to Friday; 20 hours per week
Vacancies: 1
Employment Type: Volunteer
Career Path: Opportunities to gain experience in education and administration; valuable for students pursuing education-related studies.
Start Date: As soon as possible
This is an unpaid position but based off performance opportunities for pay will be available
Key Responsibilities:
- Assist the Guidance Department with daily operations, including academic and administrative support.
- Communicate regularly with students and parents via phone, email, and in-person appointments.
- Coordinate with teachers, admissions officers, and financial staff to track student progress, assist with course selections, and support university/college applications.
- Maintain accurate records by organizing student files and ensuring academic/financial documents are up to date.
- Prepare and issue academic documents, including Ontario Provincial Report Cards and Ontario Student Transcripts.
- Upload student marks to systems such as OUAC and OCAS.
- Liaise with schools, colleges, and universities regarding applications, Ontario Student Record (OSR) transfers, and related processes.
Qualifications:
- Completed Grade 12 Ontario Secondary School Diploma (OSSD) or equivalent.
- Enrollment in a post-secondary institution (preferred).
- Strong interpersonal skills with a kind, patient, and passionate approach.
- Attention to detail and strong organizational skills.
Additional Skills:
- Proficient in Microsoft Office Suite (Word, Teams, Outlook, etc.).
- Strong oral and written communication skills.
- Ability to multitask and prioritize effectively.
- Familiarity with academic processes and administrative tasks is an asset.
Work Environment:
Ability to work in a professional, student-focused school setting, assisting the Guidance Department by maintaining accuracy, confidentiality, and excellent communication while supporting its day-to-day operations.
*Even if you feel you aren't qualified we still encourage all people to apply!*
How to Apply:
Please send your resume and/or cover letter to [email protected] with the subject line “Administrative Assistant (Volunteer)”.
Job Types: Apprenticeship, Internship / Co-op
Work Location: Remote
