Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will have strong office experience, excellent communication skills, and proficiency in various software tools. This role involves managing administrative tasks, providing exceptional customer service, and ensuring the smooth functioning of daily office activities. Experience with medical or dental offices, QuickBooks, and Google Workspace is a plus. This position offers an opportunity to work in a dynamic environment where organizational skills and professionalism are highly valued.
Duties
- Manage front desk operations, including organizing paper work, and taking phone calls
- Schedule appointments, coordinate meetings, and organize files through efficient filing systems
- Provide customer support via phone, email, and in-person interactions
- Support clerical functions such as proofreading documents, managing correspondence, and preparing reports
- Maintain a clean and organized workspace to ensure a professional environment
Requirements
- Proven experience in an administrative or clerical role, preferably within a medical or dental office setting
- Strong computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry software
- Experience with QuickBooks and bookkeeping is desirable
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Exceptional customer service skills with professional phone etiquette and communication abilities
- Ability to handle filing systems efficiently and maintain confidentiality of sensitive information
- Strong typing skills with attention to detail for proofreading documents
- Prior experience working with multi-line phone systems and front desk responsibilities is preferred
- Demonstrated ability to support administrative functions such as scheduling, record keeping, and office management tasks
This position is ideal for candidates who are proactive, reliable, and eager to contribute to a well-organized office environment.
Job Type: Part-time
Pay: From $22.00 per hour
Benefits:
Work Location: In person
