Job Overview:
We are seeking a professional, friendly and organized Part-Time Administrative Assistant to join our dynamic team at Dr. Stacie Weber's Cosmetic & Facial Rejuvenation Clinic. As the first point of contact for our patients, you will play a vital role in creating a welcoming atmosphere while providing excellent customer service. This position requires strong organizational skills, attention to detail, and a passion for the beauty and wellness industry.
Key Responsibilities:
- Greet and welcome patients and visitors in a warm and professional manner.
- Answer and manage phone calls, schedule appointments, and address patient inquiries with courtesy and efficiency.
- Managing the daily appointment calendar effectively.
- Collect, verify, and update patient information details accurately.
- Process patient check-ins and checkouts, ensuring efficient and accurate billing procedures using Quick Books.
- Maintain the reception area, ensuring it is clean and organized at all times.
- Assist in managing patient records with confidentiality and compliance.
- Handle various administrative tasks, including filing, faxing, and data entry.
- Assist clients with completing forms and documentation as required.
- Support other office staff as needed and perform additional duties as assigned.
Qualifications:
- College Diploma in Office Administration; additional education in healthcare administration is a plus OR previous experience in a medical office or a receptionist role.
- Strong communication and interpersonal skills, with a genuine desire to help patients.
- Proficient in using office equipment and software, (computers, fax, printers, Microsoft Office, Outlook).
- Excellent organizational skills and attention to detail.
- Ability to multitask and manage time effectively in a fast-paced environment.
- Professional demeanor and ability to handle sensitive information with absolute confidentiality.
Working Conditions:
- Part -Time
- In-Office
- Fast-paced Medical Cosmetic office environment
- May require standing or sitting for extended periods and occasional lifting of office supplies
- Must be able to walk up and down stairs
How to Apply:
Interested candidates should submit their resume and a cover letter outlining their qualifications and interest in the position to [email protected]. We look forward to welcoming a new team member to our dedicated and compassionate staff!
Dr. Stacie Weber’s Cosmetic and Facial Rejuvenation Clinic is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Part-time
Pay: $20.00-$24.00 per hour
Benefits:
Flexible language requirement:
Education:
Experience:
- Microsoft Office: 2 years (preferred)
- Filing: 2 years (preferred)
- Communication skills: 2 years (required)
- Administrative: 2 years (required)
Language:
Work Location: In person
