PRIMARY PURPOSE
Primarily responsible for coordinating and facilitating project activities to align with BCRTC’s goals and objectives. Performs specific duties emphasizing the following areas: Project Planning and Communications, Project Coordination, contract administration, document and correspondence preparation, information tracking and reporting as well as administratively supporting Planning programs/projects.
KEY ACCOUNTABILITIES
Plans and develops projects including: assisting in defining and determining goals, objectives, work packages, schedules, and risks related to the proposed project; identifying technical resources and seeking assistance or information as needed; assisting in determining the need for external resources; assisting in developing, planning, and monitoring budgets; coordinating administrative activities to facilitate project funding; coordinating project evaluations; assisting in identifying success measurement standards for each project and/or phase.
Plans, coordinates, and attends project related site visits and meetings. Makes recommendations to assist projects' adherence to goals, objectives, and deadlines; develops and prepares procurement specifications; organizes and tracks product delivery, warranty, and installation in accordance with project milestones; develops status reports; provides input to improving departmental procedures, processes, and policies.
Coordinates information sharing between stakeholders and serves as a liaison for both internal and external communications to keep the stakeholders updated during the scope of the project; communicates project team results to the Manager and others as assigned.
Monitors and maintains project plans, tracking lists, risk registers and other project related documents and data; participates in the development, monitoring, and administration of project budgets, including invoice approval within defined authority levels and reconciliation of monthly variance reports.
Prepares a variety of project related reports, analyses, project management forms and tools, written procedures correspondence and presentations; research information and summarizes statistical and other findings obtained from surveys and studies.
Participates in evaluation and selection of project consultants; coordinates contract evaluation and selection processes; coordinates activities between the project team and outside consultants/vendors; monitors and tracks contractor/vendor activities for timeliness and contract compliance; monitors the quality of vendor services and identifies issues to more senior levels.
Provides project management expertise to internal stakeholders by providing training to other staff regarding project management techniques, reporting software utilization (for example: LIFT, SharePoint), or other areas as assigned.
