Job Overview
We are seeking a dynamic and organized Event Co-ordinator to oversee the planning and execution of a variety of events. The ideal candidate will possess strong organizational and communication skills, with experience in hospitality, event management and event execution. This role involves coordinating logistics, managing client relationships, and ensuring memorable experiences for guests. The Event Co-ordinator will play a key role in delivering seamless events that meet client expectations and uphold the company's reputation for excellence.
Responsibilities
- Collaborate with clients to understand their event needs, preferences, and budgets
- Develop detailed event plans, including timelines, vendor coordination, and resource allocation
- Manage all aspects of event setup, execution, and breakdown to ensure smooth operations
- Coordinate with vendors, venues, and service providers to secure necessary arrangements
- Upsell additional services or packages to enhance client satisfaction and revenue opportunities
- Negotiate contracts with vendors and suppliers to obtain favorable terms
- Provide exceptional guest services during events, addressing any issues promptly
- Oversee budgeting processes to ensure events stay within financial parameters
- Maintain clear communication with clients and team members throughout the planning process
- Ensure compliance with health and safety regulations during all stages of event management
Qualifications
- Proven experience in event planning or coordination
- Excellent customer service skills with a focus on client satisfaction
- Effective negotiation abilities to secure vendor agreements and upgrades
- Exceptional organizational skills with keen attention to detail and time management
- Ability to handle multiple projects simultaneously while meeting deadlines
- Strong communication skills for liaising with clients, vendors, and team members
- Experience in upselling services or packages is a plus
- Knowledge of budgeting principles for event management is desirable
- This role offers an exciting opportunity for a motivated professional passionate about creating memorable events while delivering outstanding customer experiences.
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Flexible schedule
Application question(s):
- Knowledge of Canva, Excel, Powerpoint. Autocad and other event planning software a plus
Experience:
- Event planning: 2 years (required)
Work Location: In person
