POSITION OVERVIEW
A leader in palliative care services, Hospice of Waterloo Region delivers hospice community and residence supports throughout Waterloo Region. This position is responsible for the accurate posting of payroll, payables and receivables.
POSITION SPECIFIC RESPONSIBILITIES
Payroll processing including:
- Setup and maintenance of employee data in accounting software,
- Collection of bi-weekly time sheets, entry of time into payroll software, processing of payroll payments
- Compiling bi-weekly payroll reports for vacation days accrued/used and sick time used
- Maintain vacation tracker spreadsheet for booked and upcoming vacation days, sick time and lieu time
- Preparing and submitting payroll remittances/payables bi-weekly (Receiver General, WSIB, EHT, RRSP, Cowan Insurance, Employee Donations)
- Preparing and submitting annual payroll reconciliations (Receiver General, WSIB, EHT)
- Preparing and issuing annual employee T4 slips, T4 Summary
- Responding to employee questions and inquiries regarding payroll
- Participate in budget and review meetings regarding salaries and benefits
Accounts Payable including:
- Assembly of all incoming invoices/bills, including VISA statements, matching to required backup, posting to correct G/L Class and accounts
- Processing all monthly/quarterly employee expense sheets and posting to correct G/L Class and accounts.
- Preparing all cheque payments for outstanding payables
- Preparing all Electronic payments for outstanding payables
- Prepare EFT Report and backup for Treasurer review
- Maintain annual paper files for all paid invoices/bill
Accounts Receivable including:
- Receive all cheques, photocopy, and post to accounting software
- Prepare and make all weekly bank deposits
- Post all on-line deposits from Gift Tool, Donor Perfect, Canada Helps, etc. to accounting software
- Post all Ministry funding remittances
- Manage physician CPOC funding including: Billing CPOC weekly using clinic system, calculating quarterly reconciliation, preparing payment cheques for physicians, Prepare monthly journal entries
REQUIRED QUALIFICATIONS AND EXPERIENCE
- Minimum 5 years prior experience in bookkeeping/accounting.
- Experience in payroll processing
- Post secondary certificate or degree in bookkeeping/accounting
- Understanding of non-profit and health care sectors an asset
SKILLS AND ATTRIBUTES
- High degree of accuracy
- Strong attention to detail
- Excellent communication skills, which includes; courtesy, tact, discretion, providing detailed explanations, interpretation and diplomacy.
- Ability to adapt to changing requirements and environment.
- Ability to manage time and quality pressures.
- Self motivated, committed, very organized and sensitive to the needs of participants and clients.
Why Join Hospice Waterloo Region?
- Competitive vacation time
- 10 paid sick days annually
- RRSP employer match program
- health and dental benefits coverage
- Health Care Spending Account
Please apply through Indeed and send resume to [email protected] quoting Accounting.
Hospice Waterloo Region is an equal opportunity employer. Only those candidates selected for an interview will be contacted.
Job Types: Full-time, Permanent
Pay: $50,000.00-$65,000.00 per year
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
Flexible language requirement:
Ability to commute/relocate:
- Waterloo, ON: reliably commute or plan to relocate before starting work (required)
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
- QuickBooks: 3 years (preferred)
- Bookkeeping: 3 years (preferred)
- Payroll: 3 years (preferred)
Language:
Work Location: In person
