Since 2001, Provincial Refrigeration has provided commercial refrigeration, HVAC, plumbing, equipment repair, and facility maintenance services throughout Edmonton and surrounding areas. Our customers rely on us to keep their operations running—and our team relies on strong administrative support to make that happen.
We're looking for a highly organized and detail-oriented Office Administrator to join our growing team. This role is ideal for someone who enjoys working with numbers, staying organized, supporting multiple departments, and helping create efficient systems that keep a business operating smoothly.
You'll play a key role in supporting our accounting, payroll, operations, and management teams while ensuring information is accurate, organized, and completed on time.
What You'll Be Doing
As an Office Administrator, you'll support the day-to-day administrative and financial functions of the company while helping maintain organization across multiple departments.
Key Responsibilities
- Assist with accounts payable and accounts receivable administration
- Prepare, process, and organize invoices, purchase orders, and customer documentation
- Support payroll preparation and employee hour tracking
- Maintain organized digital and physical filing systems
- Reconcile receipts, expenses, and supporting documentation
- Perform data entry and maintain accurate records
- Monitor outstanding invoices and assist with collections follow-up
- Maintain customer, vendor, and employee records
- Prepare spreadsheets, reports, and internal documentation
- Coordinate communication between office staff, management, and field operations
- Support onboarding and employee administration processes
- Assist with purchasing, inventory tracking, and office supply management
- Provide administrative support for special projects and operational initiatives
- Maintain confidentiality of financial, employee, and company information
What We're Looking For
Required Qualifications
- Previous experience in an administrative, bookkeeping, accounting, or office support role
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Ability to manage multiple tasks and changing priorities
- Strong problem-solving abilities and initiative
- Professional communication skills
- High level of discretion and confidentiality
Technical Skills
Experience with the following is preferred:
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- QuickBooks Online or similar accounting software
- ERP, dispatching, or service management software (asset)
Bonus Experience
Experience working in trades, construction, service, HVAC, refrigeration, plumbing, mechanical, or contracting environments is considered a strong asset.
What Success Looks Like
In this role, you'll contribute directly to the efficiency of the organization through:
- Accurate financial and administrative documentation
- Timely invoice processing and reporting
- Organized recordkeeping and file management
- Accurate payroll preparation support
- Strong communication and coordination between departments
- Reliable support for management and operational teams
Why Join Provincial Refrigeration?
We're a locally owned and operated company that believes great businesses are built by great people. We work hard to create a professional, supportive environment where employees are trusted to take ownership of their responsibilities and contribute to the success of the team.
You'll work alongside experienced professionals who value collaboration, accountability, and doing things the right way. Your contributions will have a direct impact on the success of our operations and the service we provide to our customers.
Compensation & Benefits
- Competitive compensation based on experience
- Extended health and dental benefits
- RRSP matching program
- Paid vacation
- Stable, full-time employment
- Professional development opportunities
- Supportive team environment
- Opportunities for long-term career growth
Apply Today
If you're organized, dependable, and take pride in keeping things running smoothly behind the scenes, we'd love to hear from you.
Submit your resume and tell us why you'd be a great fit for the Provincial Refrigeration team.
Pay: $30.00-$35.00 per hour
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
