Job Summary
We are seeking a highly organized, discreet, and proactive Personal Real Estate Assistant to support a busy, established luxury real estate agent. This role requires a high level of professionalism, attention to detail, and the ability to operate efficiently in a fast-paced, client-focused environment.
The ideal candidate understands the standards and expectations involved in working with high-net-worth and high-profile clients, and can represent the business with discretion, polish, and confidence.
This is a flexible, in person + on the road position suited for someone looking to earn additional income. There are no set hours. Workload may vary from a few hours per week to multiple hours per day depending on business needs. Availability, responsiveness, and reliability are essential, and this position must be treated as a priority.
Responsibilities
- Administrative & Transaction Support:
- Upload and update listings on MLS with accuracy and attention to detail
- Prepare offers and listing documents using WebForms (TransactionDesk)
- Manage and review paperwork to ensure completeness and compliance
- Maintain highly organized digital filing systems
- Track transactions and assist with deal management from listing to closing
- Book appointments using BrokerBay and monitor confirmations
- Proactively follow up on showings with agents and clients
- Update listing statuses promptly and accurately
Listing & Client Coordination:
- Coordinate all aspects of listing preparation, including scheduling photographers and other vendors
- Arrange installation and removal of signs and lockboxes
- Ensure listings are presented at a high standard consistent with a luxury brand
Client & Database Management:
- Maintain and manage client database and CRM systems
- Communicate professionally and promptly with clients and third parties
- Handle sensitive client information with discretion and confidentiality
- Ensure all required documentation is collected, accurate, and complete
Experience
- Mandatory: Previous real estate experience (only qualified applicants will be considered)
- Experience supporting a real estate agent or team, preferably in the luxury market
- Proficiency with MLS, WebForms (TransactionDesk), and BrokerBay
- Strong knowledge of Microsoft Office and CRM systems
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- High level of discretion, professionalism, and attention to detail
- Ability to multitask and perform under pressure
- Self-motivated, reliable, and able to work independently
- Must be responsive and able to prioritize this role despite flexible hours
This role is ideal for motivated individuals eager to develop their career in real estate while supporting a professional team dedicated to excellence.
Job Types: Full-time, Permanent
Pay: From $3,000.00 per month
Experience:
- Real Estate Reception: 1 year (required)
Work Location: In person
