Overview
We are seeking a highly organized and professional Front Office Coordinator to join our team. This vital role involves managing front desk operations, supporting administrative functions, and ensuring smooth communication within the office. The ideal candidate will possess strong communication skills, office experience, and the ability to oversee various clerical and administrative tasks efficiently. This position offers an excellent opportunity for individuals with supervisory experience and a background in human resources, bookkeeping, or office management to contribute to a dynamic work environment.
Responsibilities
- Greet visitors and manage multi-line phone systems with professionalism and courtesy
- Oversee front desk operations, including scheduling appointments and maintaining a welcoming environment
- Support human resources functions such as onboarding, training & development, and employee record management
- Perform bookkeeping duties, including invoicing, filing, and vendor management
- Manage office supplies inventory and coordinate vendor relationships for office needs
- Assist with administrative tasks such as filing, data entry, and document preparation
- Support team management activities by coordinating meetings and maintaining organizational workflows
- Uphold phone etiquette standards and ensure effective communication across departments
- Maintain organized records and ensure compliance with company policies and procedures
Requirements
- Proven office experience with strong clerical and administrative skills
- Supervising or team management experience is preferred
- Proficiency in QuickBooks and familiarity with bookkeeping practices
- Experience with front desk operations and multi-line phone systems
- Knowledge of human resources processes, and vendor management is advantageous
- Excellent communication skills with professional phone etiquette
- Strong organizational skills with attention to detail in filing, record keeping, and scheduling
- Ability to manage multiple tasks efficiently in a fast-paced environment
- Demonstrated ability to train & develop staff or team members when needed
- Prior experience in budgeting or financial oversight is a plus
This role is integral to maintaining an efficient office environment where professionalism, organization, and excellent communication are valued. We welcome candidates eager to contribute their skills in a collaborative setting.
Job Types: Full-time, Permanent
Pay: From $36,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
