FRONT DESK RECEPTIONIST / OFFICE ADMIN ASSISTANT
WestStone Group is seeking a full-time Receptionist and office Admin with social media and marketing skills for our head office. This is an exciting opportunity to become a part of a progressive company with limitless growth. We have a diverse portfolio of projects including high-rise residential, purpose built rental buildings, townhomes, commercial spaces and more. This is a professional environment, and the ideal candidate will be highly organized and professional. The successful candidate will work closely with our Construction, Development and Finance Departments. Our office has a great social dynamic, and we all work closely together as a team, so it is essential that you have a good attitude and can effectively communicate with the other staff.
Roles and Responsibilities
· Act as WestStone’s first point of contact
· Answer phone calls with proper phone etiquette and redirect to the proper department
· Manage the reception email and other project-related email accounts.
· Knowledge of social media and marketing skills
· Schedule courier deliveries and distribute incoming packages.
· Schedule appointments and meetings for internal staff and external clients.
· Basic, routine maintenance of the copiers and printers, i.e., fill paper, replace toner, etc.
· Manage and maintain boardroom bookings and set up.
· Order and distribute office, kitchen, and janitorial supplies.
· Tidy, maintain, and stock the kitchen and boardrooms.
· Assist with coordination of office events, lunch meetings, and other event planning.
· Assist the Development, Construction, and Accounting teams with administrative tasks.
. Light data entry that may need by other team members
· Anything else required by senior management and the team to properly manage & maintain our service standards, including creating and implementing new processes as needed with the team.
Qualifications
· Strong organization and time management skills.
· Proficient with Microsoft Office: Outlook, Word, Excel, PowerPoint, and Teams.
· Excellent customer service skills.
· Strong interpersonal skills with the ability to work independently and as a team player.
· Excellent writing and oral communication skills.
· Previous reception experience.
· Real estate and construction knowledge is an asset.
· Valid driver’s license and personal vehicle is an asset.
· Social media and marketing skills is an asset.
If this position interests you, please submit your Resume.
We thank all applicants for their interest; however only those selected for an interview will be contacted. No direct phone calls please.
Job Types: Full-time, Permanent, in-person
Expected Start Date: Immediately
Job Type: Full-time
Pay: $45,000.00-$48,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Experience:
- receptionist: 1 year (required)
Language:
Licence/Certification:
- Driver's License (preferred)
Work Location: In person
