Job Overview
We are seeking an organized and proactive Office Administrator to join our team. This role is essential in ensuring smooth daily operations within the office environment, supporting various administrative functions, and maintaining effective communication across departments. The ideal candidate will possess strong organizational skills, excellent communication abilities, and experience in office management to contribute to a productive and efficient workplace.
Duties
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Oversee clerical tasks such as filing, data entry, and document management to ensure accurate record-keeping
- Assist with human resources functions, including onboarding, training & development, and employee record maintenance
- Handle vendor management activities, including coordinating orders and maintaining supplier relationships
- Support bookkeeping and payroll processes using QuickBooks or similar accounting software
- Supervise team members when necessary, providing guidance and support for daily tasks and projects
- Maintain office supplies inventory and manage vendor relationships for procurement needs
- Organize meetings, prepare agendas, and facilitate effective communication across teams
- Develop and implement organizational procedures to improve office efficiency
- Ensure adherence to office policies and procedures, including budget management where applicable
Experience
- Proven experience in office administration or clerical roles with a strong background in administrative support functions
- Supervising experience is preferred, demonstrating leadership capabilities in managing teams or projects
- Proficiency with QuickBooks or similar accounting software for bookkeeping and payroll processing
- Experience working at a front desk or in customer service roles requiring excellent phone etiquette and communication skills
- Familiarity with human resources processes such as onboarding, training & development, and employee record management
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Knowledge of vendor management practices and multi-line phone systems is desirable
- Prior experience with budgeting and office supply management is a plus
- This position offers an opportunity to be a vital part of an organized team dedicated to operational excellence. The successful candidate will demonstrate exceptional communication skills, attention to detail, and the ability to manage multiple responsibilities efficiently.
Pay: $20.00-$23.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Work Location: In person
