Job Summary
We are seeking a highly skilled and experienced Electrical Project Coordinator to oversee and coordinate electrical construction projects from inception to completion. The Project Coordinator plays a vital support role within the project management team, assisting with procurement, vendor coordination, and project deliverable timeline tracking. The role is instrumental in keeping project documentation organized and ensuring materials are ordered and delivered on time.
This role is well-suited for a highly organized individual who can manage multiple tasks across departments and maintain effective communication with vendors, estimators, and project teams with a sense of urgency.
Key Responsibilities
Procurement & Material Coordination (Project-Specific):
- Create and issue purchase orders for project-specific materials, tools, and equipment based on direction from Project Managers.
- Place orders with vendors and coordinate all aspects of material delivery, including confirming schedules, resolving backorders, and handling shipment discrepancies.
- Track and maintain records of material deliveries, ensuring alignment with project needs and timelines.
- Support Accounts Payable by ensuring all PO and delivery documentation is accurate and complete for invoice matching.
- Coordinate with warehouse and site staff to confirm deliveries and troubleshoot any material-related issues.
- Oversee the tool and equipment inventory database. Ensure staff are following proper sign out procedures and coordinate regulatory inspections with the Health and Safety Coordinator.
Project Coordination Support:
- Assist with tracking the status of materials and procurement-related tasks across multiple projects.
- Maintain accurate and organized documentation, including submittals, CCNs, PCOs, site instructions, material logs, and vendor communications.
- Support Project Managers by ensuring all material-related coordination tasks are executed on time and according to project needs.
- Communicate with vendors, site staff, and internal teams to ensure alignment on material timelines and priorities.
Bid & Prequalification Support (Estimating Team):
- Prepare and maintain company prequalification documentation, including insurance certificates, health & safety records, bonding info, and company profiles.
- Assist with compiling, formatting, and submitting bid documents, RFIs, and supporting materials.
- Ensure that all submissions meet client requirements and deadlines.
Qualifications and Experience
- Bachelor of Engineering (construction, building, or electrical) or technical studies diploma (construction, architecture, or electrical)
- Proven experience in electrical construction or related field with a strong background in project management.
- Excellent time management skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Experience working with an ERP system (Trimble Spectrum preferred).
Working Conditions
- Primarily office-based, with occasional visits to job sites or vendor locations as needed.
- Occasionally required to lift up to 50 lbs and wear steel-toed shoes.
- Standard business hours with flexibility during high-volume bid or delivery periods
- Frequent use of standard office equipment and computer-based tools
This post is for an existing vacancy with a tentative start date in June 2026. No AI used in assessment or selection.
Job Types: Full-time, Permanent
Pay: From $62,400.00 per year
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- On-site parking
- RRSP match
- Vision care
Application question(s):
- Are you able to work 7 a.m. to 4 p.m. Monday-Friday?
Experience:
- Project coordination: 1 year (preferred)
Work Location: In person
