Position Summary
We are seeking an organized, detail-oriented, and proactive Construction Office Manager to oversee the office's daily administrative operations. The ideal candidate will support project teams, manage office processes, coordinate documentation, manage accounts payable/receivable, and ensure efficient communication between field staff, clients, subcontractors, and management. This role is critical to maintaining smooth business operations.
Key Responsibilities
Office Administration
- Manage day-to-day office operations and administrative functions.
- Maintain office supplies, equipment, and vendor relationships.
- Develop and improve office procedures and workflows.
- Coordinate meetings, schedules, and company events.
- Provide direct support for executives.
Project Support
- Assist project managers with project documentation, contracts, and compliance records.
- Maintain accurate project files and electronic records.
Financial Administration
- Process accounts payable and accounts receivable transactions.
- Prepare invoices, purchase orders, and expense reports.
- Assist with payroll administration and timesheet collection.
- Monitor project costs and assist with budget tracking.
Communication & Coordination
- Serve as the primary point of contact for clients, subcontractors, suppliers, and visitors.
- Coordinate communication between office staff and field personnel.
- Handle incoming calls, emails, and correspondence professionally.
- Support customer service and issue resolution efforts.
Compliance & Recordkeeping
- Maintain employee records, certifications, and training documentation.
- Ensure compliance with company policies and industry regulations.
- Assist with insurance certificates, safety documentation, and licensing requirements.
- Prepare reports and maintain confidential business records.
Qualifications
- High school diploma or equivalent required; associate's degree or bachelor's degree preferred.
- 3+ years of office management, administrative, or construction industry experience.
- Strong knowledge of construction office processes and project documentation.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
- Experience with construction management (SiteDocs, Workforce) and accounting software (Quickbooks, Sage) is an asset.
- Excellent organizational, communication, and multitasking skills.
- Ability to work independently and prioritize competing deadlines.
Preferred Skills
- Knowledge of construction contracts.
- Experience with bookkeeping, payroll, or accounting functions.
- Strong problem-solving abilities and attention to detail.
Pay: $50,000.00-$80,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Vision care
Work Location: In person
