The Accounts Payable/Payroll Clerk is responsible for managing all aspects of the accounts payable and payroll cycle for the commercial and residential exterior siding project and supply chain operations. This includes processing vendor invoices, ensuring accurate coding and approvals, managing subcontractor payments, verifying project costs, maintaining proper documentation and compliance with internal processes, and processing payroll accurately and in accordance with company policies and applicable legislation.
Duties & Responsibilities
· Process and code invoices for materials, supplies, and subcontractor work related to siding, stucco, soffit, eavestrough, and other exterior scopes.
· Match purchase orders and delivery receipts to vendor invoices and resolve discrepancies.
· Ensure invoices are approved before payment and enter invoices into the accounting system accurately and on time.
· Monitor AP inbox and respond to inquiries from vendors and subcontractors regarding payment status.
· Reconcile and process employee credit card statements monthly, ensuring all charges are properly coded, supported with receipts, and approved.
· Prepare and process electronic funds transfer payments (EFTs).
· Maintain accurate records and filing systems for all AP-related documents.
· Track and verify subcontractor compliance with insurance and safety documentation before releasing payment.
· Assist with month-end closing by reconciling vendor accounts and preparing AP reports.
· Support the job costing process by ensuring invoices are properly coded to the correct project and cost category.
· Communicate with Operations Manager, Project Operations Coordinator and Service Administrator to verify work completion before processing service-related invoices.
· Reconcile vendor statements and follow up on outstanding balances or credits.
· Assist with year-end preparation, including issuing documents for subcontractors.
· Process semi-monthly payroll accurately and on time for hourly and salaried employees.
· Review and verify employee timesheets, hours worked, overtime, vacation pay, statutory holiday pay, and other payroll-related earnings.
· Ensure payroll deductions, benefits, and garnishments are processed accurately and in compliance with applicable legislation.
· Maintain employee payroll records, including new hires, terminations, wage adjustments, and changes to employee information.
· Prepare and reconcile payroll-related accounts and assist with month-end payroll accruals and reporting.
· Generate and distribute payroll reports as required by management.
· Respond to employee inquiries regarding pay, deductions, vacation balances, and payroll-related matters.
· Prepare and process Records of Employment (ROEs), T4s, and other payroll-related filings and documentation.
· Ensure compliance with federal and provincial payroll legislation, employment standards, and company policies.
· Assist with payroll audits, year-end reconciliations, and other payroll-related administrative functions.
Qualifications:
· Minimum two (2) years of experience in an accounts payable or bookkeeping role (construction industry experience preferred).
· Jonas experience is an asset.
· Proficiency in Microsoft Excel.
· Payroll experience is considered an asset.
· Familiarity with job costing and construction payables workflows.
· Strong attention to detail and organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
· Excellent communication and interpersonal skills.
· Strong knowledge of construction documents such as purchase orders, work orders, and subcontractor agreements is an asset.
· Experience in coordination with field staff, suppliers, and subcontractors is an asset.
Pay: $55,000.00-$60,000.00 per year
Benefits:
- Casual dress
- Company events
- On-site parking
Work Location: In person
