Trio Roofing Systems Inc. is seeking an experienced and detail oriented Administrative Assistant – Accounts Payable to support our Accounting Dept. This role is responsible for managing the day to day Accounting functions within a fast paced commercial construction environment, while also serving as a professional first point of contact for incoming company calls.
The successful candidate will bring a minimum of four (4) year of accounting experience, demonstrate strong organizational skills, and be comfortable collaborating with multiple departments including Purchasing, Project Management and Service.
Key Responsibilities:
- Process and accurately enter all accounts payable invoices into Sage 100
- Match Vendor and Subcontractor invoices to approved Purchase Orders.
- Verify pricing, quantities, coding and supporting documentation.
- Follow up with vendors and subcontractors regarding discrepancies, missing PO or payment inquiries.
- Maintain organized electronic and physical filing systems.
- Assist with month-end A/P reconciliation and reporting.
- Maintain up to date vendor records.
- Collaborate with Purchasing, Project Managers, and Service departments to resolve invoice issues.
- Answer incoming company phone calls in a professional and courteous manner.
- Direct and transfer calls to the appropriate department or individual.
- Take clear, accurate, and detailed telephone messages.
- Ensure compliance with internal accounting procedures and approval processes.
- Provide administrative support to the Accounting Mgr. as required.
Qualifications:
- Minimum 4 year of Accounts payable or accounting experience.
- Experience in a construction or contracting environment preferred.
- Experience with Sage 100 strongly preferred.
- Strong understanding of Purchase Order matching and job cost allocations.
- High level of accuracy and attention to detail.
- Strong written and verbal communication skills.
- Highly Proficient in Microsoft Office (Excel, Outlook, Word).
- Ability to manage multiple priorities in a deadline driven environment.
- Must be able to obtain and provide a Police Background Check.
Skills & Attributes
- Strong organizational and time management skills.
- Professional and proactive when communication with Vendors and internal departments.
- Team Oriented with the ability to collaborate across departments.
- Maintains confidentiality and handles financial information with integrity.
Job Type: Full-time
Pay: From $50,000.00 per year
Application question(s):
- Do you have experience working in a construction or contracting environment?
- Have you used Sage 100 accounting software? If not which accounting system have you used.
- Are you experienced in matching invoices to Purchase Orders and verifying job cost coding?
- Do you have experience answering and directing multi-line phone systems in a professional office environment?
- Briefly describe your experience with managing high-volume Accounts Payable in a deadline-driven environment.
Experience:
- Accounts payable or accounting : 4 years (required)
- full-cycle Accounts Payable: 2 years (required)
Licence/Certification:
- Police Background Check issued within the last 6 months (required)
Work Location: In person
